Review each tip for setting up the check configuration.
- Tip #1
- You must verify that you have the correct address information for the vendor's mailing address. For example, states must be represented by a 2-digit code. In the event of an invalid address format, any payments sent may result in errors. If an error occurs, you will need to manually pay for the item and then proceed to correct the vendor record information to ensure accuracy moving forward. Maintaining accurate vendor addresses not only helps prevent payment errors, but also ensures efficient and timely processing of transactions.
- Tip #2
- Ensure the Address 1 and 2 fields do not exceed 50 characters for vendors paid using Invoice Payment Manager - Check Payment. For vendors paid outside of Concur Invoice, set the address to 255 characters.
- Tip #3
- Do not add leading zeroes in the checks; the system will automatically provide them. The check number has a padding of leading zeroes for a 10-digit format. These leading zeroes cannot be removed from the check number.
- Tip #4
- If you do not want to include a logo on the checks, you must upload an image that states "No Logo" instead of leaving it blank. By doing this, you will avoid delays in completing the check configuration process.
Note
The SAP Concur logo is included on checks and cannot be removed. - Tip #5
- If your company requires 2 signers for high-dollar checks, upload both signatures. Both signatures will be printed on every check. Use a Sharpie to ensure that signatures are bold enough to be printed.
- Tip #6
- If you cannot approve the check sample and need to revise it, this will restart the approval timeline to Day 1, requiring a new submission to the check provider.
- Tip #7
- Use a unique numbering sequence for Invoice Check Payment. This will avoid overlapping check numbers if you plan to use in-house checks when necessary.
- Tip #8
- Upload a black and white image for the company logo to ensure image clarity on the final check. Logos on the checks print in black and white for consistency.
- Tip #9
- Use a bank check specification sheet if your company cannot provide a voided check.
- Tip #10
- Use the Monitor Payments page to view all payment activity, but keep in mind that you cannot export the list.
- Tip #11
- The Payee's name has a 40-character limit. Note that the Payee's name has a 60-character limit on U.S. checks.
- Tip #12
- You must know their bank's requirements and procedures for submitting and accepting test checks. For some banks, 10 sample checks are needed for verification. If one sample check fails, you will need to resubmit another set of 10 sample checks.
Now that you can apply these guidelines and recommendations, you will learn how to review payments using the Invoice Payment Manager tool.