Using Analytical Apps

When you choose a KPI tile, you launch an evaluation that provides more information to break down the individual KPI to provide drilldown capabilities and appropriate actions. We call this Insight to Action. In addition, the SAP Smart Business runtime environment is enhanced with smart controls, such as smart filter and smart charts.

When you execute a Smart Business KPI app, the default input parameters for the smart filter for the KPI are displayed in the filter bar, for example, the display currency and the relative date function. You can show or hide the filter bar itself using the Expand header or Collapse header function (button or . You can add more filters to the configuration using the Adapt Filters button. The smart filter provides you with a list of all the values for the dimensions of the Smart Business KPI.

The facet filter provides an additional restriction on the discrete values of the current evaluation.

One example based on the Purchase Order Value KPI is as follows: You want to evaluate the purchase order value for the previous year up until today for purchasing organization 101C. You have to add the purchasing organization as a smart filter and enter value 101C. The evaluation with these smart filter values has the result that only purchase orders from three purchasing groups (Group 1, Group 2, and Group 3) are selected. If you now use the facet filter and choose Purchasing Group as the filter value, exactly these three purchasing groups are proposed.

Show/Hide Mini Charts allows you to view the configured mini charts at runtime. The visualization of the mini charts depends on the format selected. If numeric, the mini chart displays the threshold values and the relevant details. If the mini chart is from an associated KPI, then when you choose the mini chart the associated page is displayed. There is no impact on the mini charts if there is a change in the filters.

Smart Chart allows you to display the dimensions and measures selected in the chart view or tabular view. They allow you to select a chart type and change the dimensions and measures of the chart. The charts are rendered instantly at runtime. The toolbar on the chart offers you the following functions:

• Drill down/drill up.

• Show or hide legends on the chart.

• Zoom in and out of a chart.

• Settings: This screen allows you to select a different chart type for the defined dimensions and measures. You can also select a different dimension and the chart rendered is based on the selected dimension. The Show Selected/All button enables you to view the defined dimensions or all of the dimensions available in the data source.

  The Sort column allows you to sort by ascending or descending data. When you view the data in the tabular view, the columns are sorted accordingly. The chart rendered changes immediately based on the settings but you cannot save them. You can scroll down in the dialog box using the up and down arrows.

• Selection of various chart types.

• Display in full screen.

• Export to a spreadsheet.

• Switch from chart view to tabular view and conversely.

All this helps you to easily identify exceptions, for example, if a KPI turns red when defined thresholds are affected. You can act instantly to resolve business issues by seamlessly navigating from analytical apps to transactional apps and back again.

• Purchase Group Activities:

  This app displays all the purchase orders, requisitions, contracts, scheduling agreements and goods receipts against a particular purchasing group and category for a given time frame. Only the business documents that are completed and the items not released are considered. Deleted items are not considered. The app also helps to calculate the number of goods receipts for a particular purchase order and item, as well as the total invoice amount and purchase order net amount.

• Off-Contract Spend:

  With this KPI, you can analyze the total spend amount in relation to purchase orders without a contract reference over the previous year to date. You can use this app to measure the percentage of purchases made without any contract.

• Non-Managed Spend:

  With this app, you can determine the amount (without taxes) paid to the suppliers without a purchase order reference in relation to the total spend for suppliers. The calculation is based on the accounting documents.

• Purchasing Spend:

  With the Purchasing Spend app, you can compare the spend for a given set of comparison filters to the total spend. Filters include supplier, material group, purchasing group, supplier country, and purchasing organization.

• Spend Variance:

  This app determines the sum of the purchase order value, goods receipt value, and invoice value by supplier or material. The app then calculates the relation between the purchase orders, good receipts, and invoice value for a given filter.

• Contract Expiry:

  You can use this app to identify purchase contracts that expire within the specific time frame. You can also use the app to find the number of expiring contracts, the target amount, and the released amount of the expiring contracts.

• Unused Contracts:

  You use this app to identify the number of contracts not used over the previous year to date. You can also find the target and released amount of the unused contracts.

• Contract Leakage/Last 365 Days:

  With the Contract Leakage app, you can identity the spend of purchase orders that do not have a contract reference, although an existing contract could have been used. As a purchaser, you want to find the related net value. You can use the Contract Leakage app to determine the amount of purchases made without considering existing contracts.

• Quantity Contract Consumption:

  This KPI displays the consumption percentage of quantity type contracts from the previous year to date. Using this KPI, you can find the target and released quantity of the contracts.

• Value Contract Consumption:

  This KPI displays the consumption percentage of value-type contracts from the previous year to date. Using this KPI, you can find the target and released amount of the contracts.

• Purchase Requisition Average Approval Time:

  You use this app to identify the time (in days) from shopping cart creation to purchase order creation, over the time period from the previous year to date.

• Purchase Requisition Item Changes:

  This KPI calculates the absolute number of item changes (GUI) from the previous year to date. It also shows you the number of price changes, quantity changes, purchasing group changes, supplier changes, and the total number of purchase requisition item changes.

• Purchase Requisition Item Types:

  You use this app to identify the number of free-text items created (GUI) in the time period from the previous year to date. The requisitions for which material was specified are shown as the number of material items created (GUI) at the time of creation. Similarly, the number of material items, free-text items, and catalog items created from the SAP Fiori app are also shown in the app.

• Purchase Requisition-to-Order Cycle Time:

  You use this app to identify the average cycle time in days from shopping-cart creation to when the purchase order is sent to the supplier. It works from the previous year to date.

• Purchase Requisition Touch Rate:

  This KPI displays the percentage of purchase requisition items, which are processed automatically from the shopping cart. This is called the No Touch rate. It is displayed in percentage and covers the time period from the previous year to date. The KPI also calculates the High Touch and the Low Touch rates. The Low Touch rate refers to those items for which approval is required, but no changes are made in either the purchase order or the purchase requisition after creation. The High Touch rate refers to items that require manual changes to the purchase order or the purchase requisition after creation. The rates are calculated as a percentage of all items.

• Overdue Purchase Order Items:

  With this app, the number of purchase order items with delivery dates in the past and those yet to be delivered are calculated. You can also use this app to analyze the delivery dates of purchase order items sent to the supplier.

• Purchase Order Value:

  You can use this app to determine the current value for all purchase orders within a stipulated time. The app also helps to determine the KPI value of the purchase orders for a given set of filter criteria, such as materials, suppliers, and plants.

• Purchase Order Average Delivery Time Weighted (in Days):

  The app is used to analyze the delivery time of suppliers based on the previous delivery time of the purchase orders.

• Invoice Price Variance:

  This KPI determines the trend in which invoice price varies over the previous year to date. The trend is calculated monthly. This is a trend tile based on the Weighted Material Price key performance indicator.

You can find more information for the KPIs in the SAP S/4HANA Product Assistance in the SAP Help Portal (help.sap.com). Navigate to SAP S/4HANA → Enterprise Business Applications → Sourcing and Procurement (Materials Management) → Procurement Analytics → Spend Visibility.