Locating and Processing Purchase Requests

Objective

After completing this lesson, you will be able to approve or reject a purchase request.

Locate and Approve or Reject a Purchase Request

By default, the Process Purchase Requests screen displays the Requests Pending Processor Review view, unless you select a different view. This view lists all purchase requests with an Approval Status of Pending Processor Review, indicating that these requests are ready to be processed.

To locate and act on a purchase request:

Steps

  1. On the Process Purchase Requests screen, select the purchase request you want to review.

    Screenshot of SAP Concur’s “Requests Pending Processor Review” page displaying a list of purchase requests. The first row, showing a request from Never, William N. with the description R&D IT, is highlighted in pink. Columns include Request No., Requestor, Purchase Order(s), Description, Approval Status, Submit Date, Total, and Has Distributions.
  2. On the opened purchase request, you can review, send back, approve, or reject according to your company’s established procedures. Note: When you choose Send Back, the purchase request is sent back to the submitting employee and not the approver.

    Screenshot of SAP Concur’s “Purchase Request #24” detail page. The top right corner highlights the “Actions,” “Approve,” and “Send Back” buttons in pink. The page displays purchase details, including policy, employee, description, and ship-to/bill-to addresses, along with one listed request item. Total amount is $0.00.