Getting Started with the SAP Concur Mobile App
Managing Expenses
Working with Receipts
Creating Expense Reports (Claims)
Adding Itemizations, Attendees, and Allocations
Adding Mileage and Travel Allowances
Submitting, Managing, and Approving Expense Reports (Claims)

Adding and Managing Attendees

Objective

After completing this lesson, you will be able to add attendees to an expense, create new attendees, and remove attendees from an expense in the SAP Concur mobile app.

Introduction to Attendees

When submitting business meals, entertainment, or other expenses that involve multiple people, Concur Expense requires you to identify who was present - both to satisfy internal policy and to meet tax and audit compliance requirements. The SAP Concur mobile app lets you add attendees directly to an expense entry, capturing names, titles, and company affiliations for each person at the event.

Attendees can be selected from your existing contacts or previously used attendee records, or added manually when someone is new to the system. For employee attendees, records are often pre-populated from your organization's directory, reducing the need for manual entry.

Once attached to an expense, the attendee list travels with the entry through the approval and audit process, providing approvers and finance teams with the full context needed to evaluate the business purpose and appropriateness of the spend.

Diagram titled Adding Attendees to Expenses - SAP Concur Mobile App showing a four-step process: 1) Open Expense - select a meal, entertainment, or group expense entry, 2) Add Attendees - select from contacts or add manually, 3) Capture Details - name, title, and company for each attendee, 4) Attached to Expense - travels through approval and audit process. A callout below step 2 lists Attendee Sources: Company Directory, Manual Entry, and Previous Records. A Policy and Compliance note states attendee records support tax compliance, audit transparency, and spend policy enforcement.

Add Attendees to Expenses

Review the following steps to learn how to add attendees to an expense entry in the SAP Concur mobile app.

Steps

  1. On the Expenses screen of the open expense report, tap the expense that needs attendees added.

    Mobile app screen showing the Reports detail view for June 2026 with a reimbursable total of $1,308.50, status Not Submitted. The Expenses tab lists five items: Office Supplies/Software $34.00, Printing/Photocopying/Stationery $42.00, Parking $10.00, Business Meals (Attendees) $588.31 (Bellevue, Nebraska - Steakhouse, Jun 22) highlighted in pink, and Hotel $634.19 (Bellevue, Nebraska - Marriot, Jun 14). A Submit button appears at the bottom.

  2. On the Expense screen, tap Attendees*.

    Mobile app screen showing an Expense detail view for Business Meals (Attendees) of $588.31 USD. The Attendees field showing 1 Attendees is highlighted in pink. Other visible fields include Expense Type (Business Meals Attendees), Transaction Date (Jun 22, 2026), Business Purpose (Office supplies), and Vendor Name (Steakhouse). An Add Receipt button appears at the top.

  3. On the Attendees screen, tap the Plus sign (+) to add your first attendee.

    Mobile app screen showing the Attendees list for an expense. One employee is listed: Jeff Never with an amount of $588.31 and an Employee tag. A blue feedback banner reads We value your input. Share Feedback. The + button to add a new attendee in the top right is highlighted in pink.

  4. On the Add Attendees screen, you can select a saved attendee or create a new attendee. In this example, we’ll add a saved attendee to the expense. Search for the attendee’s name and then tap the Plus sign (+) next to the desired attendee.

    Two-screen mobile app sequence showing the Add Attendees search flow in SAP Concur. Left screen: Empty search screen with the search field highlighted in pink, showing options to Add No Shows, Add from Calendar Invite, Add from Contacts, and Add from Advanced Search. Right screen: Search results for Karen showing three matches — Karen Mitchell (Business Guest, Vantage Dynamics Inc), Karen Stott (Employee), and Karen Approver123 (Employee) — with the + button next to Karen Mitchell highlighted in pink. A keyboard is visible at the bottom.

  5. The selected attendee appears towards the top of the screen. Select Add.

    Mobile app screen showing the Add Attendees screen with Karen Mitchell selected, displayed as an avatar chip with initials KM and a remove icon. The Add button in the top right is highlighted in pink. Below the search bar, options include Add No Shows, Add from Calendar Invite, Add from Contacts, and Add from Advanced Search.

  6. The attendee appears on the Attendees screen.

    Mobile app screen showing the updated Attendees list with two attendees. Under Business Guest (1): Karen Mitchell $294.16 with tags Business Guest and Vantage Dynamics Inc, highlighted in pink as the newly added attendee. Under Employee (1): Jeff Never $294.15 with an Employee tag. The expense amount has been split evenly between both attendees.

Create New Attendees

Review the following steps to learn how to create new attendees in the SAP Concur mobile app.

Steps

  1. On the Expenses screen of the open expense report, tap the expense that needs attendees added.

    Mobile app screen showing the Reports detail view for June 2026 with a reimbursable total of $1,308.50, status Not Submitted. The Expenses tab lists five items: Office Supplies/Software $34.00, Printing/Photocopying/Stationery $42.00, Parking $10.00, Business Meals (Attendees) $588.31 (Bellevue, Nebraska - Steakhouse, Jun 22) highlighted in pink, and Hotel $634.19 (Bellevue, Nebraska - Marriot, Jun 14). A Submit button appears at the bottom.

  2. On the Expense screen, tap Attendees*.

    Mobile app screen showing an Expense detail view for Business Meals (Attendees) of $588.31 USD. The Attendees field now showing 2 Attendees is highlighted in pink, reflecting the newly added attendee. Other visible fields include Expense Type (Business Meals Attendees), Transaction Date (Jun 22, 2026), Business Purpose (Office supplies), and Vendor Name (Steakhouse). An Add Receipt button appears at the top.

  3. On the Attendees screen, tap the Plus sign (+) to add your first attendee.

    Mobile app screen showing the Attendees list with two attendees: Karen Mitchell $294.16 (Business Guest, Vantage Dynamics Inc) and Jeff Never $294.15 (Employee). The + button to add another attendee in the top right is highlighted in pink.

  4. On the Add Attendees screen, you can select a saved attendee or create a new attendee. In this example, we’ll create a new attendee. To begin, enter the new attendee’s name in Search to add attendees and then tap Create New Attendee.

    Mobile app screen showing the Add Attendees search screen with Michael Scott entered in the search field, highlighted in pink. No results were found, and the message suggests using Advanced Search or creating a new attendee. The Create New Attendee button is highlighted in pink. A keyboard is visible at the bottom.

  5. Enter the required fields and tap Create.

    Mobile app screen showing the Create New Attendee form under Add Attendees. Fields include Attendee Type (Business Guest), Last Name (Scott), First Name (Michael), Attendee Title (empty), and Company (Vantage Dynamics Inc). The Create button in the top right is highlighted in pink.

  6. The newly created attendee appears on the Attendees screen.

    Mobile app screen showing the updated Attendees list with three attendees. Under Business Guest (2): Karen Mitchell $196.10 and Michael Scott $196.10 (highlighted in pink as newly added), both tagged as Business Guest at Vantage Dynamics Inc. Under Employee (1): Jeff Never $196.11 tagged as Employee. The expense amount has been split evenly among all three attendees.

Edit Attendees

Review the following steps to learn how to edit attendees in the SAP Concur mobile app.

Steps

  1. On the Expenses screen of the open expense report, tap the expense that needs attendees edited.

    Mobile app screen showing the Reports detail view for June 2026 with a reimbursable total of $1,308.50, status Not Submitted. The Expenses tab lists five items: Office Supplies/Software $34.00, Printing/Photocopying/Stationery $42.00, Parking $10.00, Business Meals (Attendees) $588.31 (Bellevue, Nebraska - Steakhouse, Jun 22) highlighted in pink, and Hotel $634.19 (Bellevue, Nebraska - Marriot, Jun 14). A Submit button appears at the bottom.

  2. On the Expense screen, tap Attendees*.

    Mobile app screen showing an Expense detail view for Business Meals (Attendees) of $588.31 USD. The Attendees field now showing 3 Attendees is highlighted in pink. Other visible fields include Expense Type (Business Meals Attendees), Transaction Date (Jun 22, 2026), Business Purpose (Office supplies), and Vendor Name (Steakhouse). An Add Receipt button appears at the top.

  3. On the Attendees screen, tap the desired attendee.

    Mobile app screen showing the Attendees list with three attendees. Under Business Guest (2): Karen Mitchell $196.10 and Michael Scott $196.10 (highlighted in pink), both tagged as Business Guest at Vantage Dynamics Inc. Under Employee (1): Jeff Never $196.11 tagged as Employee.

  4. Tap Edit.

    Mobile app screen showing the attendee detail view for Michael Scott, displayed with initials avatar MS. Fields shown include Amount $196.10, Attendee Type (Business Guest), Attendee Title (empty), and Company (Vantage Dynamics Inc). The Edit button in the top right is highlighted in pink.

  5. Make the desired changes to the attendee. In this example, we’ll update the Attendee Title. When you’re done, tap Save.

    Mobile app screen showing the Edit Attendee form for Michael Scott. Fields include Attendee Type (Business Guest), Last Name (Scott), First Name (Michael), Attendee Title (Manager), and Company (Vantage Dynamics Inc). The Save button in the top right is highlighted in pink.

  6. The updated attendee details display on the Attendees screen.

    Mobile app screen showing the Attendees list with three attendees. Under Business Guest (2): Karen Mitchell $196.10 (Business Guest, Vantage Dynamics Inc) and Michael Scott $196.10 (Business Guest, Manager) with the Vantage Dynamics Inc tag highlighted in pink reflecting the saved update. Under Employee (1): Jeff Never $196.11 tagged as Employee.

Remove Attendees

Review the following steps to learn how to remove attendees in the SAP Concur mobile app.

Steps

  1. On the Expenses screen of the open expense report, tap the expense that needs attendees removed.

    Mobile app screen showing the Reports detail view for June 2026 with a reimbursable total of $1,308.50, status Not Submitted. The Expenses tab lists five items: Office Supplies/Software $34.00, Printing/Photocopying/Stationery $42.00, Parking $10.00, Business Meals (Attendees) $588.31 (Bellevue, Nebraska - Steakhouse, Jun 22) highlighted in pink, and Hotel $634.19 (Bellevue, Nebraska - Marriot, Jun 14). A Submit button appears at the bottom.

  2. On the Expense screen, tap Attendees*.

    Mobile app screen showing an Expense detail view for Business Meals (Attendees) of $588.31 USD. The Attendees field showing 3 Attendees is highlighted in pink. Other visible fields include Expense Type (Business Meals Attendees), Transaction Date (Jun 22, 2026), Business Purpose (Office supplies), and Vendor Name (Steakhouse). An Add Receipt button appears at the top.

  3. To remove an attendee, swipe left on the attendee and tap Delete.

    Mobile app screen showing the Attendees list with a swipe-to-delete action revealed on the Michael Scott entry, highlighted in pink with a red Delete button visible. Other attendees listed are Karen Mitchell $196.10 (Business Guest, Vantage Dynamics Inc) and Jeff Never $196.11 (Employee).

  4. The attendee is removed from the Attendees screen.

    Mobile app screen showing the updated Attendees list after deleting Michael Scott. Two attendees remain: Karen Mitchell $294.16 (Business Guest, Vantage Dynamics Inc) and Jeff Never $294.15 (Employee), with the expense amount redistributed evenly between them.

Summary

  • Add attendees to expenses to satisfy internal policy and meet tax and audit requirements.
  • Select saved attendees from existing records or create new ones directly within the mobile app.
  • Employee records are often pre-populated from your organization's directory to reduce manual entry.
  • Edit an attendee by tapping their name and selecting Edit, then saving the changes.
  • Remove an attendee by swiping left on their name and selecting Delete.
Learning

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