Defining Job Posting Template Rules

Objective

After completing this lesson, you will be able to configure Job Posting Template rules for the Job Posting, Job Seeker, Work Order, time/expense, and invoicing.

Rules

Job posting templates contain rules that define aspects of the job posting and its workflow, such as the visibility or availability of certain fields or functions on the job posting template. Many of the options and rules available for selection on the template are based on company configuration settings and administrative setup options.

There are several rules that can be configured to tailor a job posting template to a buyer's business needs. Rules can be configured for the following areas:

  • Job Postings
  • Job Seekers
  • Work Orders
  • Time and Expense Sheets
  • Invoices
The Rules section of a Job Posting Template. The rules listed include checkboxes next to them so that they can be tenabled or diabled on the Job Posting.

Configure Rules on a Job Posting Template

WorkingNet Networking, Inc., a global manufacturer of data networking equipment, is building new distribution centers in several countries, while simultaneously implementing new logistics software and processes. The new logistics processes will require WorkingNet's accounting methods to be revised.

To help transition to the new software and the revised accounting methods, Melanie, the manager of the finance department at WorkingNet, needs to procure several accounting clerks for the six-month period in which the software is being configured and implemented.

To accommodate these new positions, a new Job Posting Template must be created.

As the SAP Fieldglass administrator for WorkingNet, you've already created the admin objects required to properly configure this new job posting, including a new contingent type, a worker pay type, a distribution list, and qualifications.

You've also completed the first steps required to create a job posting template: selecting the contingent type and configuring the base information.

And you've also completed the initial information in the Accounting section of the template, as well as configured the rates.

Now you're ready to finalize the job posting template by setting the rules.

Due to the complexity of configuring the Accounting page, this simulation has been divided into three lessons. This simulation is the third of the three, illustrating the process of configuring rules. It was preceded by the completion of accounting details, which is covered in the lesson Managing Accounting on a Job Posting Template, and by the process of configuring rates, which is covered in the lesson Configuring Contingent Rates on a Job Posting Template.

Summary

Rules determine various aspects of the job posting and its workflow, such as visibility, functionality, and distribution.

Key Points:

  • Automatic Job Posting Distribution: Job postings are automatically distributed based on the template configuration, ensuring that predefined lists are followed without exception.
  • Rate Management by PMO Team: The rule disabling job posting creators from adding or removing rate codes ensures that rates are managed by the PMO team, not individual hiring managers.
  • Auto-Register Job Seeker: Enabling the auto-register feature allows for seamless worker registration and is crucial for organizations where workers may not have internet access.