Setting Up Time Wage Type Selection Using Rules

Objective

After completing this lesson, you will be able to use time wage type selection rules

Time Wage Type Selection Rules

Image illustrates the process of time wage type selection in TIP, showing planned working pairs (DZL for hourly wages and bonuses) and overtime pairs (ZML for overtime wage types) with associated rules and functions.

When daily processing is effected, the entries in internal table TIP are generated as time wage types.

To generate the entries, you must first define rules that assign time wage types to the entries in table TIP. You define the rules according to the processing type, such as processing type S (planned work) or processing type M (overtime), of the relevant entry.

Time Wage Type Selection – Rule Structure (1)

Image outlining fields and definitions related to work hours: valid processing types (time pair type), conditions on day (weekdays, weekends, holidays), conditions on time (intervals, limits), control (override, leave rule).

The time wage type selection – rule structure (1) has the following fields:

Valid processing types:: These fields determine the processing types that the entries in the internal table TIP must have in order to generate the relevant wage type.
Conditions on day:: These fields check weekdays, public holidays, the day type, and the daily work schedule class.
Conditions on time:: These fields check time intervals as well as minimum and maximum hours.
Control:: This field allows you to specify a fixed value.

For the relevant entry to be selected all the conditions must be fulfilled simultaneously.

To observe start and end times for time wage type selection rules, all the TIP entries to be valuated for the relevant day must denote clock times. If there are TIP entries without clock times, the time wage types that specify a time interval are not selected for that day.

Time Wage Type Selection – Rule Structure (2)

Image outlines the settings for time intervals and value limits for hours in a scheduling application, showing options to specify start time, end time, minimum and maximum hours, and relevant processing types.

The time wage type selection – rule structure (2) has the following components:

Clock time interval:: The system only processes time pairs that fall within the time interval specified.
Maximum or minimum hours:: The employee must work a minimum or maximum number of hours. This entry can be explicit or can denote planned hours based on the daily work schedule.
Interval:: The system determines limits using the relevant processing types. If you flag the Interval field, the system only processes the hours of the time pair that apply to the relevant time interval.

An entry in the Fixed Value field always overrides the hours specified by the time pair.

Rule Groups

Diagram showing personnel calculation rule TMOD for hourly wage earners and salaried employees, with categories: MODIF W = 01 (hourly wage, bonuses, overtime), MODIF W = 02 (bonuses, overtime), MODIF W = 03 (bonuses, overtime as of 10 overtime hours).

You can use the time wage type selection rule group to set specific regulations for time wage type selection according to an employee’s organizational assignment.

You use function MOD in personnel calculation rule TMOD. This function is used to determine the time wage type selection rule group that the time evaluation driver should use to access the entries for an employee in the Time Wage Type Selection table.

Time Wage Type Selection Rule Groups

Diagram showing employee grouping for payroll based on time type determination and wage type selection. Grouping 3 with wage/time type Personnel areas 1000 and 1100 have respective modification codes for time and wage types.

In this step, you group together employees for whom the data needs to be processed identically for time wage type selection. In this way, you determine which table entries the system references for which employee subgroup groupings during wage type generation.

Operation MODIF W determines the employee groupings for accessing the Time Wage Type Selection table during payroll.

Decision operation OUTWP uses work center elements to determine the modifiers.

Time Wage Type Selection – Function DAYMO

Flowchart depicting day grouping based on conditions: Not a public holiday Monday-Saturday (PAR 1: DAYMO 01), Not a public holiday Sunday (PAR 2: DAYMO 02), Public holiday Monday-Saturday (PAR 3: DAYMO 02), Public holiday Sunday (PAR 4: DAYMO 02).

The DAYMO function determines the rules that are referenced for time wage type selection for the relevant day. The system must contain this function in the schema otherwise no rules are selected for time wage type selection.

If the four day categories are not sufficient for your purposes, it is also possible to set the day grouping in a personnel calculation rule using the operation MODIF D = xx.

The Rule Group Principle

Flowchart detailing time wage type selection with rules and outcome indicators. Includes normal hours, night bonus 35% assignments, and unfulfilled overtime or bonus conditions. Diagram uses arrows and stop sign.

You can preselect the relevant wage types by assigning a wage type to groupings (time wage type selection rule group and day grouping).

The sequential number should be chosen in increments of 10 so that you can add numbers later.

Valuation Classes for the Period Work Schedule

Chart illustrating the process of time wage type selection based on valuation class, which differentiates between normal work and 3-week shift work, creating varying bonus wage types for identical overtime hours.

Valuation classes enable you to structure time wage type selection rules according to the period work schedule. For example, employees who work on a rotating shift can receive higher bonuses than employees who work on a normal shift.

Example of Time Wage Type Selection Rule (1)

Diagram showing overtime conditions: valid processing type M, control Fixed value, valuation class 0123456789 X. Conditions on time with an example of 2 hours overtime from 16:00 to 18:00 and wage type during shift.

You want overtime for shift work to be remunerated at a higher rate than overtime for normal work. To do this, the system queries the valuation class of the period work schedule.

Example of Time Wage Type Selection Rule (2)

Image showing grouping, control, conditions on day and conditions on time. The settings indicate overtime from 22:00 to 22:20 leading to a wage type for 2 hours overtime.

In the Fixed Value field, you can specify how many hours (number) should be valuated with a wage type if an employee’s time pair meets all other conditions but overlaps with the time interval.

If an employee’s overtime exceeds the fixed value, you must define a subsequent rule in which the fixed value is configured as minimum hours.

Example of Time Wage Type Selection Rule (3)

Interface showing grouping options, valid processing types (S and M), control (fixed value checkbox), and time conditions (start 20:00, end 30:00, minimum 2.00). A timeline indicates planned work and overtime from 14:00 to 24:00, highlighting wage type calculation from 22:00 to 24:00.

Only the hours that fall within the time interval of 20:00 to 06:00 the following day are taken into account. The hours from 14:00 to 20:00 are not taken into account. The minimum requirement of two hour’s work (minimum hours = 2 hours) is calculated from 20:00 onward, because the field Count in specified interval only is activated. A wage type is generated for the time between 22:00 to 24:00.

Example of Time Wage Type Selection Rule (4)

Image displaying valid processing types with conditions for wage types based on work duration from 20:00 to 24:00 hours.

The employee has already fulfilled the minimum requirement of two hour’s work (minimum hours = 2) by 16:00 in the planned working time. Since the system does not count the hours in the time interval specified, a wage type is generated for the time between 20:00 and 24:00 as well.

While selecting the time wage type rules, the following fields can be activated:

Leaving the time wage type selection rule:: When selecting time wage types, the system checks all the rules stored for all TIP entries and selects the relevant wage type, if the requirements are met. By activating the Leave Rule field, you cause the system to leave processing of the current rule, as soon as the wage type was selected for a TIP entry. The next rule continues time wage type selection.
Exit time wage type selection:: By activating the Exit Time Wage Type Selection field, you cause the system to exit time wage type selection as soon as the wage type was selected for a TIP entry. The subsequent rules are no longer included in time wage type selection.

Next lesson