Reviewing a Job Posting

After completing a job posting, creators are presented with a summary of the posting. However, the page offers more than just that summary; users with appropriate permission to access that job posting can review all of the details and even perform some limited actions. The SAP Fieldglass interface for job postings uses a mix of tabs, menus, and a static header that presents a thumbnail overview of the status, helping users track the posting effectively.

Header

The header section of a job posting presents thumbnail information about the job posting, such as the Job Posting ID and its progress through the workflow. It also has a menu of actions that can be taken on it, as well as tabs that will allow users to review the specific information of the posting.

This portion of the job posting is persistent—it will appear no matter what tab is selected.

1	Selecting the Actions menu will display a list of the actions that the user is allowed to perform on this job posting.
2	The Progress Indicator provides a quick visual representation of where in the buyer's configured workflow the job posting is. When it is selected, it can provide additional details on each stage of the process.
3	The Status field also reflects the stage of the job posting, indicating the specific stage it's at in the contingent procurement process.
4	The Next Step field indicates the stage that follows the current status. If the job posting has reached the conclusion of it's workflow, or has been paused or closed, this field will no longer appear.
5	Selecting a Tab will present the specific information indicated by the selected tab.

Progress Indicator

The Progress Indicator provides a visual reference of the position of the job posting within the contingent procurement process. Each circle indicates one of high-level stages of the process:

• Request
• Review
• Assign
• Onboard

	An empty grey circle indicates that the job posting has not yet reached that stage.
	A blue dot indicates that the job posting is in that stage.
	A green circle with a checkmark indicates that the job posting has completed that stage.

You can select the Progress Indicator to open a small dropdown menu containing more details of each stage.

The dropdown will list the steps under the four stages and display the progress of those stages using the same dots as in the Progress Indicator on the Header. In some cases, additional information may be included, such as a link to the Approval Group Routing next to the Approvers item, or the indication within the supplier distribution items that 2 suppliers have responded.

Selecting a stage from the top of the dropdown menu will display the steps under that stage.

Tabs

In order to make a job posting more accessible, details are presented according to the type of data that needs to be reviewed. The header of the posting contains tab that, when selected, display that specific data for easy review.

Summary	A high-level overview of the job posting including rates, submitted job seekers, and the job description.
Details	All of the information entered on the setup, details, and augments pages during job posting creation.
Job Seekers	A list of the job seekers who have been submitted for the position, including thumbnail information on each. When job seekers have been submitted, the number of submissions will be indicated in parenthesis next to the tab title.
Rate Details	A deeper dive into the rates determined for the job posting.
Rules	A list of the rules associated to the job posting indicating whether they are active or not.
Distribution	A list of the suppliers the job posting has been distributed to. Depending on the user permission, the names of the suppliers may be redacted, so only the number of suppliers that have received the posting may be indicated.
Supplier Rates	A breakdown of the rates for the position by supplier.
Approvals/Audit Trail	A detailed list of the approval trail, indicating the status of each listed item in the approval process.
Related	Additional information related to the job posting, such as any attachments or any associated users.

Actions Menu

Depending on a user's permissions, certain actions can be performed on the job posting, such as editing, copying, and closing.

The actions available are dependent upon the user's permissions, so not all of the actions listed below may appear in the Actions menu. The image below, for example, shows only those actions available to that user.

Halt	When in the process of reviewing final candidates, prevent suppliers from submitting more candidates.
Edit Job Posting	Review the job posting information, make any needed changes, and submit or save the job posting as a draft.
Copy	Create a new job posting using the same template used to create the selected job posting.
Add Attachment	Attach a file to the job posting.

There are several other actions available, a complete list of which can be found in the Resources section of this lesson.

A job posting can go through several steps during the approval process, including halting or rejecting a posting before it even gets to the approval stage!

The stage a posting is within the approval process is reflected in the Status field on the job posting Header, but also on the Job Posting List Page. Statuses reflect the various stages of the job posting lifecycle. However, depending on the organization's configuration settings, not all statuses will apply to every posting. Companies reflect many different statuses for their job postings depending upon their workflow configuration choices.

There are several other status levels that can be indicated, a complete list of which can be found in the Resources section of this lesson.

Users can review detailed information and perform certain actions on job postings based on their permissions. The job posting interface uses tabs, menus, and a persistent header to help users track the job posting status and perform necessary actions.

• Header Persistence: The header shows Job Posting ID, progress, and actions. It remains visible regardless of the selected tab, making tracking the job posting status easy.
• Progress Indicator: Provides a visual representation of the job posting's stage in the workflow. Each circle indicates different stages: Request, Review, Assign, Onboard.
• Actions Menu: Offers different actions based on user permissions, such as editing, copying, and closing the job posting.
• Tabs for Detailed Information: Organizes job posting details into tabs like Summary, Details, Job Seekers, and Rate Details, allowing users to access specific data easily.
• Job Posting Statuses: Reflects stages in the approval process, like Submitted, Pending Approval, Draft, and Halted, which are visible both in the header and the Job Posting List Page.