Receiving Goods from Production

Objective

After completing this lesson, you will be able to execute a goods receipt.

Goods Receipt from Production

The goods receipt for the materials produced through a manufacturing order can be triggered either by SAP ERP or by SAP EWM.

Both processes can be used in parallel. To avoid duplicate inbound deliveries being generated for a production order, you can set the indicator GR From EWM Only in SAP ERP. This allows only the generation of an Expected Goods Receipts from SAP ERP or SAP EWM, and you can only post the goods receipt in SAP EWM.

Technically, when working with deliveries for the goods receipt, you always post the goods receipt in EWM first; the question is where the initial document, for which the GR is posted, is created.

In embedded EWM you can activate the synchronous goods receipt, which does not use deliveries.

A process flow from supplying materials to production, through consumption and production, to goods receipt and storage of finished products.

Goods Receipt for Manufacturing Order in ERP

For posting a goods receipt (GR) from production, you can use a separate inventory management posting transaction. You can also trigger the posting at the same time as the goods issue posting of the components with the production order confirmation.

Two ways to record goods receipt for a manufacturing order in ERP: direct posting or simultaneous confirmation and receipt during order confirmation.

Synchronous Goods Receipt Posting

With the synchronous goods receipt no delivery is required. A goods receipt posting in ERP in parallel also post the goods receipt in EWM and triggers the creation of warehouse tasks (WT) for putaway.

The synchronous goods receipt process with S/4HANA embedded EWM, showing integration between manufacturing, goods receipt, and warehouse execution.

Asynchronous Goods Receipt Posting

When using decentral EWM and posting a goods receipt in the SAP ERP system, inbound delivery has to be created, which is replicated to SAP EWM, and which contains the information about the material and quantity being produced.

This inbound delivery is then processed in SAP EWM. Either the GR is posted as the first step, which is then replicated to SAP ERP, and then the physical putaway is done. Or the putaway warehouse task (WT) is created as the first step and with the confirmation of the WT, the GR is automatically posted and replicated to SAP ERP.

Note

You can set up the EWM inbound delivery to immediately post the goods receipt and this posting is then send back to ERP. However, this is not the system as the synchronous posting described in the previous section.

Flowchart illustrating the integration of ERP and EWM systems for goods receipt: inbound delivery creation and goods receipt posting are synchronized between both systems.

On the ERP side, it is necessary to set up the determination of a delivery type and a vendor. As the delivery is an inbound delivery, a vendor is required for it. The determination of this information is done with settings used in several other SAP ERP scenarios, it is not specific to SAP EWM.

The delivery is then mapped in SAP EWM as any other delivery type transferred from SAP ERP. SAP EWM uses document type Inbound Delivery from Production (IDPD) to differentiate that an SAP EWM inbound delivery from production takes place.

Goods Receipt Posting Triggered by SAP EWM

Starting the goods receipt from EWM means that you work with an Expected Goods Receipt Document in EWM, which is created through a report that runs in either SAP ERP or SAP EWM. Since SAP S/4HANA 1909 FP01, it is also possible to automatically create, update, and delete the expected goods receipt document when a production order is created or changed. For details, see the SAP Note 2811153 - Manufacturing Integration: Automatic creation / update of expected goods receipt in SAP EWM.

The expected goods receipt document contains data of an open purchase order or open manufacturing order. It represents a template that enables you to copy data from a purchase order or production order when creating a delivery in SAP EWM manually. The report creates the Notification of Expected Goods Receipt, and, through a PPF action, the Expected Goods Receipt is created.

This expected goods receipt is then used to create an inbound delivery directly in EWM. Further processing of this inbound delivery is as with any other inbound delivery, you can post a goods receipt, or create a warehouse task for putaway.

The integration flow between ERP and EWM systems for expected goods receipt, showing how orders and deliveries are communicated and processed.

Note

There is no Expected Goods Receipt Notification or Expected Goods Receipt (EGR) document in an SAP S/4HANA embedded EWM system. However, you can create the inbound delivery with the same transaction as in the decentralized EWM, the EGR is simply not necessary.

Depending on your settings this inbound delivery will create an inbound delivery in ERP or not. SAP delivers two standard delivery types for this process as follows:

INBI (Inbound Delivery GR Production): This document type is set up to send a message to ERP and to create an inbound delivery there as well. On the ERP, side the goods receipt posting is visible through the goods movement status in this delivery and the goods receipt posting document can be found in the document flow.
INBM (Inbound Delivery GR Manufacturing): No inbound delivery is created in ERP and the goods receipt posting in EWM directly creates an inventory management posting in ERP. This document type was introduced with the Advanced Production Integration.

Note

This behavior is controlled by the Communication to ERP field, which is part of the process profile in the document type. When the selection is via goods movement interface, no delivery is created in ERP.

When the communication to ERP is through the goods movement interface, no Handling Unit information is sent back. If it is required, the BAdI /SCWM/EX_ERP_GOODSMVT_EXT can be implemented.

Receipt of HU from Production

The receipt of HUs from production using RF is how the goods receipt process at the end of a production line is automated. Before receiving the HUs from production, the line operator has to log on to a work center on his RF device. The system takes the storage bin assigned to that work center as the goods movement bin for the inbound deliveries that are created for each received HU.

The use of a work center in EWM offers a higher flexibility for the goods movement bin and the work center can be used for the printer determination (for HU labels). You also assign a proposal for a packaging material to the work center; in this way, no packaging specification is necessary.

Different process flows for receiving handling units (HUs) in a manufacturing setting, including multiple product and order variations.

An expected goods receipt document is required for the receipt of HUs from production.

Correction of Receipt from Production

You can reverse a full HU or a partial quantity of an HU in the RF transactions or in the warehouse management monitor screen, Production Overview.

The prerequisites are as follows:

The HU contains one single stock item and the HU is not nested.
The HU still has a reference to the inbound delivery; the final putaway is not confirmed yet.
The HU was received from production (the delivery has a reference to a manufacturing order).
No VAS is attached to the stock.

Completion of Open Inbound Deliveries

The report /SCWM/R_MFG_PDI_COMPLETE can be used to report to complete open inbound deliveries once you do not expect to receive any more products for a manufacturing order. For example, if a physical HU received from production loses its label, and you create a new HU to receive it, the original HU is still open in the system but the physical HU has been received. With the report, you can reverse the actions that have already been performed on the original inbound delivery and set the delivery quantity to zero.

The prerequisites are as follows:

The open inbound deliveries have an existing manufacturing order reference.
Any putaway warehouse tasks for the inbound delivery have not been confirmed.

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