Describing SAP Ariba 2511 Release Features

A new button, Generate Summary, is added to the guided sourcing event page. Selecting this button opens the Executive Summary popup window, offering the following UI elements:

• Event summary with last generated date and staleness of the summary
• The Copy Text button: Use this button to copy the AI-generated executive summary
• The Feedback to regenerate the executive summary box: This box functions as an AI prompt. Enter your feedback to receive an improved summary from the AI assistant. Please keep your feedback within a 180-character limit.
• The Regenerate button: Select this button to regenerate the summary. The functionality works both with and without user feedback.
• The Download button: Select this button to download the AI-generated executive summary
• The Cancel button: Select this button to cancel any operation and close the popup window.

• To use this feature in the guided sourcing user interface, your site must have guided sourcing enabled and you must be a member of the Category Buyer group.
• The guided sourcing event must be in the Pending Selection, Completed, or Closed state.
• A member of the Customer Administrator group must enable the ICM parameter Application.AQS.Minerva.EventSummaryUsingAI.Enabled in the Intelligent Configuration Manager workspace.
• A member of the Customer Administrator group must enter credentials from the BTP SAP AI Core service key details for the following Intelligent Configuration Manager (ICM) parameters:
  • Application.AQS.Minerva.EventSummaryUsingAI.ClientId
  • Application.AQS.Minerva.EventSummaryUsingAI.ClientSecret
  • Application.AQS.Minerva.EventSummaryUsingAI.AuthURL
  • Application.AQS.Minerva.EventSummaryUsingAI.ClientAPIURL
• To use this feature after the trial period, you must have completed an SAP AI Core instance setup.

Counteroffers are available only in the following events:

• RFP events
• Multi-round events
• Standard capacity events
• Events where email and Excel file-based bidding are disabled

Buyers can propose two types of counteroffers during a sourcing event:

• A final counteroffer lets buyers set a fixed price for non-excluded items. This can apply either to all eligible suppliers, items, or to specific supplier–item combinations. Suppliers can choose to accept the counteroffer or take no action, but they cannot enter or update their own prices in that round.
• A limit price counteroffer lets buyers define a maximum (ceiling) price for non-excluded items. This limit can apply to all suppliers, items, or to specific supplier–item combinations. Suppliers may still submit their own quotes, but those quotes cannot exceed the set maximum.

Both counteroffer types include the following capabilities:

• Exclude suppliers, items, or specific supplier–item combinations from the new round Excluded suppliers cannot accept counteroffers for items and remain in Pending Selection stage.
  Note

  Buyers cannot select or exclude any general content for a counteroffer round.
• Apply the counteroffer at the item level or for supplier–item combinations.
• If a supplier accepts the counteroffer, the system generates a new quote with the buyer's proposed price. For non-selected items, previous values remain valid.

Counteroffer rounds are part of multi-round bidding. In multi-round bidding, buyers can exclude suppliers or items from participation. However, counteroffers cannot be made for any suppliers or items that have been excluded.

• Multi-round Bidding - Users can exclude specific suppliers and items. Excluded suppliers or items cannot be included in that round.
• Counteroffer Round - You can exclude suppliers, or whole items, or specific supplier-item combinations from the round.

• A new rule Enable counteroffer round is available under Bidding Rules in template configuration. This rule activates counteroffer rounds for buyers. By default, templates and events created prior to this feature will have this rule set to No.
• When creating a new round, if the counteroffer round is enabled, buyers can now do the following:
  • Select Counteroffer Round as the round type.
  • Choose a counteroffer type (Final Counteroffer or Limit Price Counteroffer) from the Counteroffer Type dropdown.
  • A new toggle, Individual Supplier-Item Counteroffers that allows buyers to provide different counteroffers for different suppliers. If buyers disable it, counteroffers can only be set at the item level.
  • Provide counteroffer values by selecting Set Counteroffer. A popup appears where buyers can enter and save values.
  • Exclude a supplier-item combination by clicking the more icon in the line items row for each supplier and selecting Exclude Item. Buyers can also exclude whole items or suppliers from counteroffers.
• Both the publication of a counteroffer round and a supplier’s acceptance of a counteroffer are audit-logged.
• If a supplier has accepted a counteroffer, a label below their name indicates acceptance.

When suppliers respond to a counteroffer, they can see the following UI changes:

• The Submit Response screen now displays the counteroffer type alongside the round number.
• In the Items that need quotes section, the following updates are seen:
  • A new Counteroffer column shows the buyer’s offered value.
  • A new tickbox appears next to each counteroffer price, allowing suppliers to explicitly accept at the item level. A global tickbox in the table header enables accepting all counteroffers at once.
• A new Accept Counteroffer button is available to confirm acceptance of the buyer’s offer. If a supplier does not respond to counteroffers for an item, their previously existing quote remains valid.
• During a counteroffer round, price input options are disabled, hidden, or removed. This includes updating totals, reloading the last bid, saving drafts, Excel import, and similar actions.
• Supplier invitations and notifications for counteroffer rounds now indicate the counteroffer type along with the round number.

• Your site must have guided sourcing enabled and you must be a member of the Category Buyer group.
• You must be the event owner or have project owner capabilities for the event.
• The following event rules must be configured:
  • Enable Enable multi-round bidding
  • Disable Allow participants to submits bids by email