Describing SAP Ariba 2502 Release Features

SS-58288: Support for Large-Capacity Events in Guided Sourcing

Technical Details

Applicable Products
- SAP Ariba Sourcing
- SAP Ariba Strategic Sourcing Suite
User Type
- Buyer
- Supplier
Enablement Model
- Automatically on

Business Details

This feature adds support for large-capacity RFP events in guided sourcing.

Large-capacity RFPs are non-competitive RFPs that can contain up to 10,000 line items, 700 suppliers, and 50 terms per line item. Contents for large-capacity events are accessed using Excel spreadsheets and are not directly visible in the user interface. Event managers create and edit contents using Excel spreadsheets, and participants submit responses using Excel spreadsheets.

Implementation Details

Prerequisites

Your site must have a guided sourcing template for large-capacity RFPs.
Your site must have guided sourcing enabled and you must be a member of the Category Buyer group.

Configuration

The type of event capacity is configured in the event template, specified by the Capacity Type and Capacity type for the event settings. Large-capacity events are only supported for non-competitive events (the event rule Must participants improve their bids must be set to No).

Note

See the Event Management Guide for more information About Large-Capacity RFPs.

SS-59754: Manage Access to Restricted Questions and Responses in Guided Sourcing Events

Technical Details

Applicable Products
- SAP Ariba Strategic Souring Suite
- SAP Ariba Sourcing
- SAP Ariba APIs
- SAP Ariba developer portal
User Type
- Buyer
Enablement Model
- Automatically on

Business Details

This feature enables you to prevent unauthorized users from creating and editing restricted questions and viewing their responses in guided sourcing events.

This feature is available to users with the newly introduced role, Access Restricted Questions, and are members of the Category Buyer and Event Administrator user groups. When template administrators create restricted questions in the guided sourcing event template, then only authorized users can edit restricted questions and view their responses in guided sourcing events by using the guided sourcing user interface. This feature also enables authorized users to create and delete restricted questions from guided sourcing events by using the Event Management API. Buyer users can retrieve restricted questions in guided sourcing events by using the Event Management API.

Previously there was no option to prevent unauthorized users from creating and editing restricted questions, and viewing their responses in guided sourcing events.

Now, template administrators can configure the guided sourcing event template so that only authorized users can edit restricted questions, and view their responses in guided sourcing events. For more information, refer to Prevent editing questions and viewing responsesand Restricted Question.

You can obtain the IsRestricted and IsReviewedByAuthorizedUser properties for restricted questions by using the following endpoints of the Event Management API:

GET /events/{eventId}/items
GET /events/{eventId}/items/{itemId}
GET /events/{eventId}/items/pages/{pageNumber}

You can delete restricted questions by using the following endpoint of the Event Management API:

DELETE /events/{eventId}/items

Authorized users can create restricted questions with the following endpoints of the Event Management API:

POST /events
POST /events/{eventId}/items

User Interface Changes

A new template rule, Prevent editing questions and viewing responses, is added to a new section, Special Rules, in the guided sourcing event templates with Yes and No options.

When the Prevent editing questions and viewing responses rule is set to Yes in the guided sourcing event templates, then a new field, Restricted Questions is added to the questions in the guided sourcing event template with Yes and No options.

When you set Restricted Questions to Yes, then in the Questions, requirements, and attachments panel in guided sourcing events in draft state, the following user interface changes occur for unauthorized users:

The Edit question option is unavailable.
The Move, Copy, Delete, and Edit questions buttons are disabled.

Implementation Details

Prerequisites

To create an application and request access to use the SAP Ariba APIs relevant to this feature, you must have access to the SAP Ariba developer portal.
All queries made to this API must be authenticated using OAuth authentication.
This feature is supported only in the guided sourcing user interface. To use this feature in the guided sourcing user interface, your site must have guided sourcing enabled and you must be a member of the Category Buyer group.
The event must be created from a template with the following Special Rules settings:
- Prevent editing questions and viewing responses: Yes
In the event template, you must define a project group to manage access to restricted questions and responses:
- Edit or create a new project group and:
  - Assign the role Access Restricted Questions to the group
  - The Can owner edit this Project Group rule set to No
  - Add at least one member who belongs to the following user groups to the newly created project group:
    - Category Buyer
    - Event Administrator
- Set Restricted Question? to Yes in the event template.
If you want to create a document choice or a sourcing event within a full project, you must create a project group and assign the role Access Restricted Questions to the group in the full project template.

Related Resources

Information about all the new or changed features in the SAP Ariba 2502 release is available in What's New in SAP Procurement and SAP Business Network.