Creating and Using Journal Entry Templates

Objective

After completing this lesson, you will be able to create and use Journal Entry Templates in SAP Business One, Web client.

How to Create and Use Journal Entry Templates

Imagine that you are implementing SAP Business One, Web client for a new customer.

The accountant tells you that they manually record two types of journal entries every month.

The first is a bonus payout for the sales employees. Each employee receives a fixed percentage of the monthly revenue.
The second is a rent transaction with a fixed amount.

When the accountant enters manual journal entries into SAP Business One, Web client, there are two types of manual journal entry templates that they can use – Journal Entry Templates and Recurring Journal Entries.

A Journal Entry in SAP Business One, Web client with an open drop-down menu for the Template Type field showing the two options: Journal Entry Templates and Recurring Journal Entry.

Let’s look at the Journal Entry Template to see how this Template Type can make the process for the accountant more efficient.

You can create journal entry percentage templates for journal entries that have a very similar structure.

Summary

Go to the Administration group → Configuration → Accounting. There, you can create a Journal Entry Template that uses percentages. This will help you make journal entries that have a very similar structure.
When you enter a new journal entry manually, you can choose this template. You only need to enter an amount in one line. The other amounts will be automatically calculated based on the percentage rate you defined.

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