Managing Customs Code Lists and Data Defaulting

Objectives

After completing this lesson, you will be able to:

  • Manage customs code lists in SAP GTS
  • Set up the procedure for defaulting data

Customs Code Lists

Numerous fields in the customs declaration must be filled with codes that are contained in code lists published by the national customs administrations or, in the EU, by the European Commission. Examples of such code lists are:

  • Declaration type

  • Customs status

  • Customs procedure

  • Mode of transport at the border

Delivery Customizing for SAP GTS contains numerous customs code lists for different countries (menu path: SAP Global Trade Services, edition for SAP HANACustoms ManagementCustoms Code Lists). Since the European Commission and national customs authorities repeatedly make changes to the code lists, however, occasional manual postprocessing of the delivered data is required. Delivery Customizing is also updated in support packages. By comparing the affected maintenance views with the settings in client 000, the code lists can also be updated to the current status after you implement support packages.

Note
If you know the RFC destination for client 000, you can perform this adjustment directly from the menu of the maintenance view (UtilitiesAdjustment).

Most of the code lists are included in country-specific procedures in delivery Customizing. In Germany, for example, you primarily use the procedure CUCDE (Customs Processing: Germany), in the United States the procedure CUSUS (Customs Processing: United States), and so on. The procedures are already assigned to the respective legal regulations (menu path: SAP Global Trade Services, edition for SAP HANACustoms ManagementCustoms Code ListsAssign Customs Code Lists Procedure to Legal Regulations).

The procedures bundle the categories of code lists (code list objects) required for filing customs declarations. To check or supplement the codes for an object, choose SAP Global Trade Services, edition for SAP HANACustoms ManagementCustoms Code ListsMaintain Customs Code Lists for Legal Regulation.

In SAP ECC and SAP S/4HANA, packaging materials that are used for packing in deliveries have to be grouped by assigning a packaging material type according to their physical properties, such as boxes of a certain size or crates of a certain type (Sales: General Plant Data view in the material master). Packaging material types are defined in Customizing for shipping (menu path: Logistics ExecutionShippingPackingDefine Packaging Material Types).

If you want to copy packaging data from the handling units that are assigned to outbound deliveries to customs declarations in SAP GTS, you have to map the relevant packaging material types of the feeder system to package types of the applicable customs code list (menu path in Customizing for SAP GTS: SAP Global Trade Services, edition for SAP HANACustoms ManagementCustoms Code ListsAssignment of Packaging Material Types from Feeder Systems).

Defaulting Data

Not all data relevant for a customs declaration can or should be copied from the feeder system documents. To keep the manual processing effort in SAP GTS as low as possible, you can fill numerous fields of the customs declaration using the default data tool.

The delivery Customizing contains a large number of templates for default procedures (menu path: SAP Global Trade Services, edition for SAP HANACustoms ManagementProcedures for Defaulting DataDefine Default Data for Document Fields, Messages, and Documents).

You can use procedures for defaulting data for different areas of application:

Scope of Application

  • Dates

  • Document partner

  • Document fields

  • Message determination

  • Determination of recipients of e-mails with file attachments

You assign the default procedures to combinations of legal regulation, document type, and process activity (menu path: SAP Global Trade Services, edition for SAP HANACustoms ManagementProcedures for Defaulting DataDefine Determination Procedures for Defaulting Data). The system checks for each customs declaration whether the defaulting of data is possible. If the feeder system document contains foreign trade data that can be copied directly to the corresponding fields in the customs declaration, these data take precedence over the default data.

Users can fill the default rules prepared in Customizing with content. The maintenance of attributes of default rules as master data corresponds to the creation of condition records, for example, for pricing, in SAP ECC or SAP S/4HANA. Three transactions are available for this master data maintenance:

  • Define Attributes of Default Data Rules for Document Fields (transaction code /SAPSLL/DPDATA_MNTN)

  • Define Attributes of Default Data Rules for Messages (transaction code /SAPSLL/DPDATA_MSG)

  • Define Attributes of Default Data Rules for E-Mail Notifications (transaction code /SAPSLL/DP_MAIL_MNTN)

You can export data defaulting rules to XML files for transfer into another SAP GTS system (Menu path in the transaction: Default DataExport Data and Import Data).

Log in to track your progress & complete quizzes