Setting up the Integration into Inbound Processes

For feeder system integration in the import process, you can choose between two integration scenarios.

The integration scenario "customs declaration before goods receipt" is primarily suitable for SAP GTS customers in countries whose customs law does not provide for a transit procedure. The import procedure will therefore be started immediately after the transfer to the customs territory of the destination country. A prerequisite for the "customs declaration after goods receipt" scenario is the completion of a transit procedure before the goods imported are released for free circulation or placed under another customs procedure.

In the "customs declaration after goods receipt" scenario, the inbound delivery plays a central role. It is replicated as a customs shipment in SAP GTS. This document is the basis for communication with the customs authorities in the EU, Switzerland, and the United Kingdom when completing a transit procedure. The customs shipment is the document basis for the arrival notification and the unloading comment that you submit as part of the communication in the New Computerized Transit System (NCTS).

Based on the previous document type entered in the inbound delivery header, SAP GTS recognizes the customs status of the goods transported in the transit procedure:

• T1: Non-Union goods (duty unpaid)

• T2: Union goods (duty paid)

• T-: Mixed shipment (both Union and non-Union goods)

SAP GTS copies the Master Reference Number (MRN) of the transit procedure entered in the document header of the inbound delivery to the customs shipment (Transportation tab, MRN field).

Subsequent goods receipt posting for the inbound delivery generates a material document that documents the stock change in the feeder system. The feeder system transfers the customs-relevant data from the material document to SAP GTS. There, the material document data fill a work-list for customs declarations after goods receipt. From this work-list, users can create customs declarations for release for free circulation or for placing the goods under another customs procedure. However, automatic replication of the material document data in the form of a customs declaration is also possible.

The customs declaration created from the data of the material document is the document basis for communication with the customs authorities in all customs procedures that can follow the completion of the transit procedure.

Depending on the integration scenario you opt for, you have to make the following settings in the Customizing for document transfer from the feeder system to SAP GTS:

You can find the view for maintaining these settings in the Customizing of an SAP ECC feeder system choosing Sales and Distribution → Foreign Trade/Customs → SAP Global Trade Services - Plug-In → Control Data for Transfer to SAP Global Trade Services → Configure Control Settings for Document Transfer. In an SAP S/4HANA feeder system choose Integration with Other SAP Components → Integration with Governance, Risk and Compliance → SAP Global Trade Services → Control Data for Transfer to SAP Global Trade Services → Configure Control Settings for Document Transfer.

No mapping of document types and/or movement types is required in the SAP GTS system.

The essential prerequisite for legal compliance in certain special procedures in the EU is the recording of all relevant goods receipts and issues. The same applies to movements to, within, and from a foreign-trade zone in the United States. Inventory management in SAP GTS must therefore always be consistent with inventory management in the feeder system.

The reference level of inventory management in SAP GTS is the customs ID, a freely definable alphanumeric string of up to ten characters (menu path: SAP Global Trade Services, edition for SAP HANA → General Settings → Organizational Structures → Define Customs ID for Customs Procedures with Economic Impact).

The customs ID must be created with the same key in Customizing in the feeder system (menu path: Sales and Distribution → Foreign Trade/Customs → SAP Global Trade Services - Plug-In → Customs Procedure with Economic Impact - Define Customs ID in SAP ECC or Integration with Other SAP Components → Integration with Governance, Risk and Compliance → SAP Global Trade Services → Customs Procedures with Economic Impact - Define Customs ID in SAP S/4HANA).

In SAP GTS, you assign the customs ID to the foreign trade organization of the responsible company code (menu path: SAP Global Trade Services, edition for SAP HANA → General Settings → Organizational Structures → Control Customs ID for Customs Procedures with Economic Impact).

For customs IDs used for managing foreign-trade zone stock, you have to make additional settings like the assignment of a FIRMS code or a fabric calendar (menu path: SAP Global Trade Services, edition for SAP HANA → General Settings → Organizational Structures → Control Customs ID for a Foreign-Trade Zone).

In the feeder system, you link the customs ID to the storage locations whose stocks are in the customs warehouse, in inward processing, or in a foreign-trade zone (menu path: Sales and Distribution → Foreign Trade/Customs → SAP Global Trade Services - Plug-In → Customs Procedures with Economic Impact - Assign Customs ID in SAP ECC or Integration with Other SAP Components → Integration with Governance, Risk and Compliance → SAP Global Trade Services → Customs Procedures with Economic Impact - Assign Customs ID in SAP S/4HANA).

You can find the worklists in the SAP Fiori launchpad in the Customs Special Procedures space on the Monitoring page. Additionally, a separate page for monitoring and, where applicable, worklist processing is provided for each special procedure.