Posting the Goods Issue for a Sales Order


After completing this lesson, you will be able to:

  • Describe the outbound process using a sales order
  • Create outbound deliveries

Outbound Processes

Marcia, Head of Logistics at Works AG, and Maria, responsible for all outbound processes at one of the local sites of Works AG, are discussing examples of outbound processes where warehouse activities are also executed.

See the following video to follow their conversation:

The following are example processes requiring a goods issue:

When selling materials to an external customer, a sales order is created. A production or process order is the source document if materials are required to be able to execute a production process. For internal usage of materials, an outbound delivery might be the only document needed.

An outbound delivery without reference to a sales or production/process order can be created manually in Inventory Management, but it can also be created directly in SAP EWM. This is easier in many cases.

A Goods Issue Posting with SAP EWM

When using an SAP EWM-managed warehouse, the documents needed differ depending on the business process and the system settings. For a sales order, an outbound delivery is used; similar to the inbound process discuss earlier. There is a Logistics Execution (LE) outbound delivery and a corresponding document in SAP EWM. For the supply of materials for manufacturing orders, you can create outbound deliveries in SAP ERP, but it's also possible for the system to create a Production Material Request (PMR) directly in SAP EWM (Automatically through the production/process order. There simply is no LE outbound delivery then). This reduces the number of documents in needed in certain processes significantly.

Sales Order and Outbound Delivery

For sales order items which are picked from an SAP EWM warehouse, an LE outbound delivery is created with reference to the sales order. The delivery is replicated to SAP EWM as an outbound delivery order. This outbound delivery order is used for the creation of warehouse tasks to pick the goods.

At the end of the process in SAP EWM, an additional document (another outbound delivery) is created. This is necessary for a potential split of the LE outbound delivery in case of partial deliveries.

The Creation of Outbound Deliveries

There are different ways to create outbound deliveries for sales orders:

An order type can be set up in such a way that the outbound delivery is created automatically when a sales order is saved. This is a useful feature for special sales orders like rush orders (sales document type RO) or cash sales orders (sales document type CS).

You can create outbound deliveries manually with or without a reference to a sales order. When creating an outbound delivery without reference to a sales order, certain fields which are normally determined in a sales order must now be entered manually in the outbound delivery.

Usually, outbound deliveries are created using collective processing transactions. This can be done manually, which enables the user to control what deliveries should be created, or it can be done with a batch job at a scheduled time.

How to Create an Outbound Delivery Using Mass Processing

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