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Showcasing Scenarios of the Solution Portfolio

<div id="content"><p tabindex="0">Consider a global consumer goods company facing challenges with fragmented procurement processes, insufficient supplier visibility, and ambitious sustainability goals. By implementing SAP Ariba’s comprehensive solution portfolio, they transform their procurement operations into a strategic advantage. Using <strong>SAP Ariba Supplier Management</strong>, the company streamlines supplier onboarding and ensures ongoing qualification, risk assessment, and compliance with global sustainability standards. With <strong>SAP Ariba Sourcing</strong>, they conduct dynamic RFPs and e-auctions, securing cost-effective deals while prioritizing suppliers that align with their Environmental, Social, and Governance (ESG) objectives.</p><p tabindex="0">Procurement efficiency is further enhanced with <strong>SAP Ariba Buying</strong>, which provides employees with a guided buying experience, ensuring compliance with corporate policies. <strong>SAP Ariba Invoice Management</strong> automates invoice processing and payment reconciliation, reducing errors and improving supplier relationships. <strong>SAP Ariba Contract Management</strong> ensures that negotiated terms are seamlessly enforced throughout the procurement lifecycle, minimizing risks and contract leakage. Additionally, <strong>SAP Ariba Central Procurement</strong> consolidates procurement activities across multiple ERP systems, providing a single view of purchasing operations and simplifying governance.</p><p tabindex="0">To support strategic decision-making, the company integrates <strong>SAP Spend Control Tower</strong>, gaining actionable insights into spend patterns and supplier performance. <strong>SAP Spend Control Tower</strong>, part of the broader SAP ecosystem, offers real-time visibility into company-wide spend, helping identify cost-saving opportunities and ensuring compliance. Leveraging the <strong>SAP Business Network</strong>, the company collaborates with suppliers in real time, ensuring efficient communication and transparency across the supply chain.</p><p tabindex="0">Underpinning this transformation is the <strong>SAP Business Technology Platform (BTP)</strong>, which enables seamless integration between SAP Ariba, ERP systems like <strong>SAP S/4HANA</strong>, and third-party tools, ensuring smooth data exchange and extensibility. With this set up, the company not only addresses its immediate procurement challenges but also positions itself for future growth by embracing the flexibility and scalability offered by SAP’s procurement solutions.</p><p tabindex="0">This scenario highlights how SAP Ariba, combined with complementary SAP solutions, empowers organizations to optimize procurement processes, drive compliance, and achieve their strategic objectives while preparing for future innovation.</p></div>

Procurement Scenario with SAP Ariba

How to Improve the Procurement Experience with SAP Ariba Buying and Invoicing

Discovering Procurement Solutions

SAP Ariba Buying and Invoicing L1_2024.mp4

Welcome to this short video on how to improve the procurement experience with SAP Ariba Buying and Invoicing. My name is James Marland. In today's corporate landscape, procurement teams are facing increased pressure as organizations strive to build upon their success and maximize contributions to the business. Budgets and margins are becoming increasingly tight, necessitating greater cost savings measures. Additionally, shifts in technology are altering employee experience creating a need for teams to adapt swiftly and effectively. Now in this modern age corporate responsibility and supplier relations have a significant impact on a company's reputation and emphasizing the importance of diligent procurement practices. Finally with regulatory requirements and risks on the rise and a constant pursuit of innovation due to competitive pressures procurement teams are being challenged to source new innovative solutions further adding to the the pressure that they're facing. As organizational demands on procurement grow, the role of technology in aiding procurement activities becomes increasingly crucial. In fact, according to the 2023 Economist Impact Research, 86% of organizations view digital transformation in procurement as a top priority, and half of industry leaders selected user experience as the foundational driver for digitizing procurement processes. Emerging technologies such as AI and machine learning are also earmarked for enhancing UX. Now, a bad experience pushes users away, and corporate mandates that force employees to use clunky cumbersome systems aren't realistic anymore. So if any system or software is too difficult, it won't get used, no matter how much training and communication and begging you do. Many teams are spending too much time fielding inquiries about order and payment status, unable to scale to meet the demands of the functional departments. One off, high price point purchases are difficult to manage for most procurement organizations as are large volume, lower price point expenses that look small individually but add up to big numbers. Because these expenses are hard to control, it's hard to know if you're leaving money on the table. Is there maybe a way to create a single place to buy goods and services where compliances are given? Is it possible to have complete transparency on the status of a requisition, including its approval? How can you be sure your procurement function isn't loaded with requisitions for repeatable contracted items? And can users easily choose the correct channel for buying goods and services? How many clicks does it take? And are buyers guided to the items and services that are under contract and for which pricing has been negotiated? Procurement teams often struggle with limited visibility and lack of widespread acceptance of their processes. According to this study, 37% of executives report that most or all of their procurement methods are still manual, in addition, but only 17% say they've got up to many understanding of the company's spending. So what this means is that many companies are still using outdated manual methods for their buying processes, and less than a fifth of them have a clearer understanding of their spending, which can lead to oversights, potential inefficiency, and unnecessary costs. Imagine providing a straightforward purchasing experience that totally erases the complexity of the procurement process. You then have the capability to guide your employees in their choices, be it stripping down and maintaining a pump or buying a new uniform, or while ensuring these decisions align with your company's cost savings goals. And this can be achieved through intelligent automation because it aids in managing compliance in every step of your business. And such a setup not only frees up time for procurement managers to manage more spend with less effort, but allows you to deliver what your business really needs, right when and where it's needed. SAP Ariba Buying is a tool designed to simplify the procurement process, allowing users to easily purchase non-sourced items from favorite suppliers and marketplaces, even without having prior knowledge of procurement guidelines. And this unique tool empowers procurement managers to manage more expenditure with less effort, maximizing savings and meeting high demands with smart solutions, cutting-edge innovation and impressive speed. And it's not just about the spend. SAP Ariba Buying also has features like streamlining, contracting, catalog management to save time, increase compliance and ensure negotiated savings are realized. And it can mitigate risk and enhance compliance by using intelligent automation. This helps in easy management of business transactions, regardless of the country or currency, ensuring the business gets what it needs when it needs it. Think about the power of automated exception handling and capturing of negotiated terms that SAP Ariba offers. This eradicates significant time delays typically encountered during manual invoice approval. Additionally, Ariba Buying's configurable workflows are personalized based on the users. It lets users handle high-volume processes and makes continuous improvements without the need for IT intervention. Lastly, it's both strong at contract and purchase order compliance. It aligns with global regulatory requirements and ensures adherence to company policy when archiving invoice documents. Truly, it guarantees effectiveness and compliance on a global scale. One of the numerous benefits of SAP Reba is the elimination of manual and paper-based transaction processing, leading to not only reduced costs but also increased accuracy and efficiency. It offers a streamlined experience by guiding users through preferred buying channels, processes and policies. And say goodbye to approval delays, Ariba enhances processing with automated escalation and delegation. It conveniently enables the creation of work queues according to several variables such as invoice type, supply group or spend category. And last, it offers friendly controls, easily modifying rules with a simple drag and drop functionality. Imagine a procurement platform that seamlessly integrates with your ERP system, centralizing data and breaking down silos. That's SAP Ariba Buying. And this tool simplifies catalog management, speeding up the return on investment and delivers tangible savings. It's not just a tool, it's a a valuable member of your procurement team, helping to catch and control more spending. It's intuitive, it guides users to preferred suppliers, and the platform has the capability to handle invoice exceptions. And to top it all off, it provides detailed reporting and analytic tools. This screen displays a focused rundown of the simplified catalog management capabilities, such as pre-enabling suppliers, advanced validation and enrichment, and the ease of updating supplier catalogs. It also shows key benefits, such as swift catalog verification through automation that enhances accuracy and reduces workload, along with support for various formats like Excel and BMEcat for greater flexibility. On this screen, you can see how you can equip users to follow procurement guidelines without having to read them. You can drive compliance with purchasing policies through this guided buying capability. It provides a smart and intuitive shopping experience and guides employees to the preferred buying channels. As a result, employees have one place to search for goods and services to collaborate with suppliers and quickly make compliant purchases with little or no involvement from procurement departments. Use existing catalogs and approval flows to direct your employees to the right items, the right policies, and the preferred suppliers within your supply chain and the SAP business network. Now, regardless of how comprehensive your catalogs are, There's going to come a time when an employee can't find exactly what the organization needs. Now, in most companies, this means the employees goes outside and buys from a one-off supplier. Now, this might meet the need in the moment, but these purchases often pose a managerial challenge because they're outside of the process. So SpotBuy addresses this need by providing an easy way to collect. So SpotBuy addresses this by providing an easy way to connect to content providers available on the qualified Reba network, enabling users to quickly find and buy from what they need. On the invoicing side, if you're looking for a specific invoice, you can see all of the header and line item details along with the purchase order matching at both levels in this case. You can view the original invoice or the invoice image that was rendered from the invoice data. The solution includes over 80 configurable smart invoicing rules to ensure the invoice data is correct to avoid exceptions. In this case, the smart invoicing rules are preventing entering a duplicate invoice number and backdating the invoice. Ariba integrates with your ERP accounting data and provides an intuitive interface for users to apply simple or complex coding. Approvers are notified of tasks through email as well as the web interface and can approve or reject invoices through either. Using SAP Ariba buying and invoicing for automating the procure-to-pay process not only secures the right materials at the appropriate time and price but enhances efficiency as well. The system involves just the needed steps as you can see here, including shopping, collaboration on quotes, order approval, creation of purchase orders and management of deliveries aimed at enhancing overall productivity. So here are some stats I'm just picking a couple out that caught my eye. The 400% faster onboarding of new suppliers is crucial for business as it enables them to quickly fill supply chain gaps, respond to demand changes and keep production on schedule. Suppliers are vital to a company's operations and faster onboarding ensures a well-synchronized and efficient supply chain management process. And this 65% shorter requisition-to-order cycle also makes a difference. It implies a faster, more streamlined process from when an order is requested to when it's approved and made. And this increased speed can drastically improve operational efficiency, fulfill customer orders quicker and ultimately lead to higher customer satisfaction and increased sales. So just these two statistics can combine to lead to a smoother production line, less downtime and a more efficient business process overall. On the invoicing side, the first metric to catch my eye is 70% more invoices processed per FTE demonstrates increased efficiency in invoice processing, allowing staff to focus on other tasks. This can lead to lower labor costs and a more streamlined operation overall. On the same wavelength, 50% fewer full-time per billion spend indicates the potential for greater labor efficiency and resultant cost savings. These measures show how SAP Ariba Buying and Invoicing can help businesses optimize their workforce and reduce costs, which is vital in today's competitive business environment. So let's hear from some of our customers. Boston University, a higher education institution in in the United States has transformed their procurement process by digitalizing 60,000 outbound purchase orders using SAP Ariba. Automating purchase order routines has not just streamed around the university's processes, but also led to significant time and cost savings, crucial elements in managing the financial resources of an academic institution. Flint Group, they're a leader in the printing and packaging industry, have been able to eliminate 65% of their tail spend vendors in countries where they've implemented SAP Ariba. It's enabled them to have better managed vendors, reducing unnecessary expenditure and allowing a greater focus on strategic partnerships that bring true value to the business. And finally, Trivalor, a leading Portuguese company in specializing in multi-service solutions has managed 10 million euros of indirect spend per year through the utilization of SAP Ariba. It operates in diverse sectors from catering to cleaning. So managing indirect spends effectively means improving operational efficiency and profitability. So that wraps it up. You can use these three QR codes to learn more. Thanks very much.