Processing Special Procedures in SAP GTS (EU)

If you want to use SAP GTS to place goods under special procedures, you have to define at least one customs ID with identical keys in both the SAP ECC or SAP S/4HANA feeder system and the SAP GTS system. The customs ID is the reference level for customs procedure-specific inventory management in SAP GTS.

In SAP GTS, you assign the customs ID to the foreign trade organization of the responsible company code. In the feeder system, you link the customs ID for customs warehousing and inward processing respectively to the storage locations whose stocks are in the customs warehouse and/or in inward processing. For outbound processing, the customs ID has to be assigned to the plant or plants that manage the provision stock of the subcontractors in third countries.

In addition to the definition and the assignment of one or several customs ID or IDs, you have to flag all products that you want to place under a special procedure as relevant for this procedure. To do this, you can use the Manage Products app in the Product & Classification space on the Product page. In the product master record to be edited, choose the Special Customs Procedures tab to select the appropriate customs ID.

Once you have maintained the product master, you send this information to the feeder system. To do this, you can use the Redistribution: Products for Special Customs Procedures - Individual or Redistribution: Products for Special Customs Procedures - Mass Proc. transactions (transaction codes /SAPSLL/PR_DISTR_SG and /SAPSLL/PR_DISTR_MS). There is also an app for the individual transfer of information regarding special procedures to the feeder system (Distribute Product Data to Feeder System - Special Procedure).

Inventory management for products placed under special procedures in SAP GTS is always based on the customs ID of the procedure. In your SAP GTS system, you can determine at any time which quantity of a product is currently under special customs and which customs declarations led to the current inventory. You can access these overviews in the SAP Fiori launchpad in the Customs Special Procedures space. The overviews are arranged in pages according to customs procedure. You can execute further functions from these overviews depending on the procedure. You can release customs warehouse stock for free circulation in the EU, for example.

If the feeder system already contains material stock in the storage locations of the plants that are assigned to the customs ID of the customs warehouse, you have to first transfer this stock to SAP GTS so that it is included in inventory recording in the SAP GTS system. This stock is managed as duty paid stock (Union goods) in the customs warehouse. To transfer this stock, you use the Initial Transfer of Duty-Paid Stock to SAP GTS transaction (transaction code /SAPSLL/BWHIDP_R3) in the feeder system’s area menu for the communication with SAP GTS.

When stock is withdrawn from the customs warehouse for domestic customers and customers in other Member States, the SAP GTS system always withdraws from Union stock first. But when goods are re-exported, the system reduces the non-Union stock automatically. If there are no (more) Union goods in the customs warehouse, the system posts all withdrawals from non-Union stock in accordance with the "first in, first out" (FIFO) principle.

Customs import declarations are the document basis for placing goods under the customs warehousing procedure and inward processing. You transfer material documents for goods receipt postings that refer to inbound deliveries from SAP ECC or SAP S/4HANA to SAP GTS, so that the customs declarations can be created with reference to the logistical processes in the feeder system.

Whenever the previous document type for the inbound delivery is T1 (non-Union goods), SAP GTS stores the data for the material document in a work-list for customs declarations after goods receipt.

When they create a customs declaration from this work-list, users decide whether the goods are to be placed under a special procedure or released for free circulation in the EU. It is also possible to place only a partial quantity under the customs warehousing procedure and release the remaining quantity for free circulation, for example.

If goods in a customs warehouse in SAP GTS are to be re-exported, you can have customs declarations created automatically if you transfer the billing documents from the feeder system to SAP GTS. The procedure corresponds to that for the export procedure.