Customizing Company Dictionary, Spell Check and Legal Scan

Objectives

After completing this lesson, you will be able to:

  • Update Company Dictionary
  • Modify Legal Scan Library

Add, remove, export, and import Company Dictionary

The Company Dictionary allows you to add words that are particular to your company. For example, your company name, the names of the products of your company, and other specific terms. When you run the system spell checker, if the spell checker function is turned on in your instance, those terms are not flagged as incorrect. You can add and remove words one at a time. You can also add and remove words in bulk by using a text file.

Under the Company Processes & Cycles section, choose Company Settings and select Company Dictionary.

You can add and remove words from your company dictionary in bulk. Download your Company Dictionary file, modify the words included in the dictionary, and import the updated file.

To add your company name to the Company Dictionary follow these steps:

  1. From Company Settings, select Company Dictionary.

  2. Choose Add or Remove a Word.

  3. Type in the company name.

  4. Choose Add.

  5. When the textbox is populated with the company name, choose Done.

Add a word in the Company Dictionary

Business Example: In this exercise you will learn, how to manage the Company Dictionary.

Prerequisites

Steps

  1. Add a word in the Company Dictionary.

    1. Log into your instance. Use Action Search to navigate to Company Dictionary.

    2. Set the radio button to "Add or Remove a Word".

    3. Type SuccessFactors into the blank field and click on "Add" and "Done".

    4. Note the hint that says, that "Company dictionary is saved.".

  2. Add a word to the Company Dictionary by using Download and Import.

    1. Log into your instance. Use Action Search to navigate to Company Dictionary.

    2. Set the radio button to "Download Company Dictionary File" and click on "Download".

    3. Note that a file called "CompanyDictionary.txt" was downloaded on your computer.

    4. Open the txt-file on your computer and note, that the word "SuccessFactors" is already in the Company Dictionary (because of task 1 of this exercise).

    5. Add the word "SAP" on a new line and save the file.

    6. Log into your instance. Use Action Search to navigate to Company Dictionary.

    7. Set the radio button to "Import a word list (words separated by newlines) File" and click on "Choose file".

    8. Select the file "CompanyDictionary.txt" and click on "Import".

    9. Note the hint that says, that "Company dictionary is saved.".

Result

You have managed the Company Dictionary.

Modify Legal Scan Library

In addition to the Company Dictionary, SAP SuccessFactors also has a Legal Scan Library to which you can add terms. This tool accompanies the spell checker and checks text for any potentially offensive language. Any questionable language is flagged, not replaced.

You can modify the content with the Legal Scan function to check for text that is unacceptable in a review form.

You can access the library and add or modify it through the Company Setting tool. Add your text and save the form to be alerted when a questionable word has been accidentally or intentionally typed. Navigate to Admin Center→ Company Settings → Legal Scan Library to make modifications.

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