Modifying System Access Settings

Objectives

After completing this lesson, you will be able to:

  • Modify password and login policy settings

Adjust Password Policy Settings

Administrators have the ability to customize the login, help, and login help UI for their instance. To make changes to the Login settings, select Company Settings → Password & Login Policy Settings.

Forgotten Password Policy Settings

Enable the forgot password feature and select the option for resetting the user's password without admin intervention. By enabling this feature, users will be able to reset their password by:

  • Receiving a link to reset their password via the e-mail associated with their login ID. Additionally, you may permit users to provide an e-mail to send the password link to.

  • Resetting the password by answering security questions prior to providing a link to reset their password via the e-mail associated with their login.

  • Resetting the password by answering security questions prior to providing a link to reset their password. This option redirects users to the security question page to reset their password after answering the security questions correctly.

To create security questions for the user to respond to, select the Manage security questions link.

Complete the interaction below to see other options to adjust the Password Policy Settings.

Control the login features and assistance available

The Manage security questions… link on the Password & Login Policy Settings page provides a library of the security questions and settings to make available to users to reset their password.

Using this page, administrators can do the following:

  • Select how many questions the user must answer correctly before they are able to reset their password.

  • Select from a list of pre-populated System Security Questions and language.

  • Select Add New Question to create your own security questions.

Forgotten Username Policy Settings

Enable the forgot username feature to allow users to retrieve their username via the e-mail associated with their log in.

You can set expiration of password links in welcome emails.

Password and Login Policy Settings and Reset Passwords and Reset User Account

Business Example

Company administrators need to know how to modify Password & Login Policy Settings as outlined in the Managing User Information guide on the SAP Help Portal. This can speed up testing and development cycles in development and training environments even if these settings are not used in production environments. Company administrators also need to be able to reset user passwords to test changes made in Password & Login Policy Settings.

Task 1: Attempt to Reset User Passwords

Steps

  1. Use Reset User Passwords to attempt to reset the password for Alex Anderson to Password1. Confirm that this password does not meet password policy requirements.

    1. Use Action Search to navigate to Reset User Passwords.

    2. If not already selected, select the option Reset individual user password (with supplied password).

    3. In the First Name field enterAlexand wait for the option of Alex Anderson to appear in yellow. Select that option and confirm all 4 fields are populated with Alex’s data. Or you can typeA in the First Name field and click Search Users to get the same result.

    4. In the results table, select the radio button in the row for Alex Anderson.

    5. In the New Password field type Password1 and in the Confirm Password field type the same.

    6. Click Reset User Password.

    7. Confirm you get the following message in red: Password entered does not meet the password policy requirements or does not match the confirm password. Please try again.

Task 2: Modify Password Settings

Steps

  1. Modify Settings in Password & Login Policy Settings Disable Minimum and Maximum Password Ages. Disable Maximum Successive Failed Login Attempts.

    1. Use Action Search to navigate to Password & Login Policy Settings.

    2. Change Minimum Password Age to -1.

    3. Change Maximum Password Age to -1.

    4. Change Maximum Successive Failed Login Attempts to 0.

    5. Change Enable password history policy to 2.

    6. Scroll to the bottom of the page and clickSet Password & Login Policy.

    7. Confirm you get the following message in green near the top of the page:Password & Login Policy Saved.

Task 3: Try again to Reset User Passwords

Steps

  1. Use Reset User Passwords to reset the password for Alex Anderson to Password 1.

    1. Use Action Search to navigate to Reset User Passwords.

    2. If not already selected, select the option Reset individual user password (with supplied password).

    3. In theFirst Name field enter Alex and wait for the option of Alex Anderson to appear in yellow. Select that option and confirm all 4 fields are populated with Alex’s data. Or you can type A in the First Name field and click Search Users to get the same result.

    4. In the results table, select the radio button in the row for Alex Anderson.

    5. In the New Password field type Password1 and in the Confirm Password field type the same.

    6. ClickReset User Password.

    7. Confirm you get the following message in green: The number of users whose passwords have been reset is 1.

    8. If you get the same error message from Task 1, repeat the process and use Password2. Continue this process with successive passwords (Password3, Password4, etc.) until you are able to reset the password successfully. After the first successful reset, use the next successive password to reset your password for the second time. After the second successful reset, reset your password back to Password1.

    9. If the previous step fails, repeat Task 2 and then repeat Task 3

Task 4: Test the change and confirm

Steps

  1. Test the change and confirm that Alex is asked to change the password on initial login.

    1. Select the name menu in the upper right corner of the page and select Log Out.

    2. Re-login with the Username aaaa and Password Password1.

    3. When prompted to change your password enter Password2.

    4. Select the name menu in the upper right corner of the page and selectLog Out.

Result

You now know how to configure Password and Login Policy Settings and how to reset a user password.

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