Creating Positions

Objective

After completing this lesson, you will be able to create positions.

Creating Positions

A position represents a specific and unique job within a company. This job can be a role or function that an individual can perform, such as "Sales Rep - West," "Vice President Europe," "Partner A," "CFO," and so on. You can assign a participant to one or more positions. However, only one participant can be associated with a position at any given time. You can then assign each position to their territory and targets.

Positions can be added manually, or they can be imported from an external source such as your HR system. Details about importing data are covered in Unit 8. You can also export position data for use by other systems for analysis purposes.

Use the Manager field on the position record to relate a position to another position, which forms a manager-to-subordinate relationship. The application uses this relationship to construct the reporting hierarchy.

Note

Before you create a position, you must first set up participants and titles. These are required fields to create a position.

Create a Position

Steps

  1. Navigate to Organization → Positions.

  2. Choose Create ().

  3. The Add New Position screen opens. Add the following information about the position.

    Required fields are noted:

    • Name (Required): a unique name or code for the position
    • Description: a description of the position
    • Participant: the participant who is assigned to this position
    • Title (Required): the title for this position. Note that you can use this title to group positions into categories or job families to simplify identification and common tasks.
    • Manager: the position to which the new position reports
    • Target Compensation: the expected on-target compensation for this position
    • Business Units: the relative business unit
    • Effective Start Date (Required): the effective start date for the record
    • Effective End Date: the effective end date for the record

  4. Save your changes.

    Note

    The effective dates must coincide with the effective dates of the participant you assign to this position. Version dates don't need to match the participant versions. The business unit of the position must match one of the business units assigned to the participant with whom the position is being associated.

Example

As an example, Bikes in Motion has decided to hire a new regional sales director for the southern region of the US. The name of this position is RSD-NAS, and John Adams will hold this position.

Notice in the image below that the new position has the participant ID set to PA-1140, which is John’s ID. This assigns John’s participant record to the position record.

The fields to add a new position for a business unit are displayed on the Add New Position page.

Copying Positions

When you copy a position record, all the values of the original record are copied and the Name value is prefaced with Copy of.

Copy a Position

Steps

  1. Navigate to Organization → Positions.

  2. Check the box next to the record for the position you would like to copy. You can only copy one record at a time.

  3. Choose Copy ().

    The details of the new position open.

  4. Edit the record.

  5. Save your changes.

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