Using SAP Grants Management: Basic Overview

This course covers the management of grants from a grantee perspective. The grantee organization receives sponsored funds from a sponsor (grantor) and adheres to common requirements (such as cost sharing) specified in a grant contract.

Grants Management enables a grantee organization to manage a grant from award to closure, co-fund a grant, perform tasks related to grant funded projects, invoice, and report back to the sponsor. The grantee organization can record, analyze, and report the usage of grant funding as prescribed by the sponsor.

To use SAP Grants Management, you must include the following scope items:

• 4GX Grants Management
• 3QE Government Budget Management

In the following section, we examine a collection of questions that generally occur when you manage a grant. Some of these questions are relevant from the very beginning; others are only when the grant has been awarded.

Grants Management for Grantee offers functionality for these topics.

Grants Management for Grantee handles all of the rules set down by the sponsor in a flexible way. You can customize rules for each grant or sponsor so that the system accounts for different sponsors at the same time, even if some of the sponsors require contradictory processes.

What kind of expenses will the sponsor fund? They will fund sponsored classes/programs in the Grant Master. Master Data Derivation and Posting Control, which are concerned by the following:

• What stages will the grant go through? Grant Lifecycle and Workflow Approval

• How do you budget and consume the grant? Budgeting, Availability, and Posting Control

• How do you calculate overhead costs? Indirect Costs (IDC)

• How much does the grantee organization have to contribute? Internal/External Funding for Cost Sharing

• How do you consider revenues? Program Income and Revenue Increasing the Budget

• How do you bill the sponsor and when? Manual and Automatic Billing

SAP Grants Management provides the following capabilities to entities such as governments, research, educational and non-profit organizations that are recipients of sponsored grants:

• Master data management for sponsors, grants, sponsored classes and programs
• Recording of all budgeted funding received for grants, including internal funds
• Full integration with all cost generating modules (for example, HR, Travel, Procurement, Leasing, and so on)
• Cost sharing between the grantee and grantor organization
• Indirect cost handling
• Differentiate between eligible and ineligible costs for invoicing the sponsor
• Billing to the sponsor
• Reporting all grant related costs and revenues