- Tip #1
- Ensure that you have your vendor's correct address information for mailing.
Example: States must have a two-digit code.
If you use an invalid format, the payment receives an error, and you must pay for that item manually and then correct the vendor record information.
- Tip #2
- Ensure that the Address 1 and Address 2 fields do not exceed 50 characters for vendors paid using Invoice Payment Manager - Check Payment.
For vendors paid outside of Concur Invoice, set the address to 255 characters.
- Tip #3
- Don't add leading zeroes in the checks; the system provides them automatically.
The check number has a padding of leading zeroes for 10-digit padding. These leading zeroes cannot be removed from the check number.
- Tip #4
- If you don't want to include a logo on checks, upload an image that states No Logo instead of leaving it blank. Doing this ensures the timely completion of the check configuration process.
Note
The SAP Concur logo is included on checks and cannot be removed. - Tip #5
- Upload both signatures if your company requires two signers for high-dollar checks.
Both signatures are printed on every check. Use a Sharpie to ensure that the signatures are bold enough to be printed.
- Tip #6
- If you cannot approve the check sample and must revise it, this restarts the approval timeline to Day 1, requiring a new submission to the check provider.
- Tip #7
- Use a unique numbering sequence for Invoice Check Payment. If the customer plans to use in-house checks when necessary, unique numbering avoids overlapping check numbers.
- Tip #8
- Upload a black and white image for the company logo to ensure image clarity on the final check. Check logos also print in black and white on the physical checks.
- Tip #9
- Use a bank check specification if you cannot provide an actual voided check.
- Tip #10
- Use the Monitor Payments page to view all payment activity, but remember, you cannot export their list.
- Tip #11
- Ensure that the Payee's name is up to 40 characters. The Payee's name on U.S. checks has a 60-character limit.
- Tip #12
- You must know their bank's requirements and procedures for submitting and accepting test checks.
Some banks need 10 sample checks to be verified, and if one sample check fails, you have to resubmit another 10 sample checks.
Now that you are ready to apply these guidelines and recommendations, you learn how to review payments using the Invoice Payment Manager tool.