The figure shows the text linkages, using the PO item text as an example.
For each text type of a purchasing document, you can specify whether the text is to be adopted from a reference document (for example, a reference document may be used when an outline agreement is copied).
You can also link texts with the texts from other documents (for example, link the texts between the purchase requisition and the PO). The system can adopt texts from the material master record, the purchase info record, or the vendor master record.
You can specify a copy sequence for the adoption of texts for purchasing document items. This number defines the order in which the system searches the source text objects for relevant text. The first object with an existing text is adopted in the target object.
For the item text in the PO, the following sequence is defined:
- Item text, purchase order
- Info record PO text, contract
- Item text, Request for Quotation (RFQ) or quotation
- Item text, purchase requisition
If you create a PO item with reference to a purchase requisition, and a contract item has been entered in this requisition as the source, the texts will be adopted in the specified sequence. If the contract item contains an info record PO text, the latter is adopted in the PO item. If the purchase requisition contains an item text, then the item text is ignored.
Hint
You cannot adopt the header memo from the purchase requisition in follow-on documents.
Text Linkages for the Material PO Text
Fixing of Texts
You can set a fixing indicator for every text linkage. This indicator determines how text from a master record or other document is copied in the new document and can be processed further there.
Fixing Indicator Variants You can choose among the following variants:
- Fixing indicator (blank): The system automatically adopts the text in the target object and immediately fixes it. Message for the text in the document item: Text adopted from...
- Fixing indicator *: The user can adopt the text in the target object (as required). Message for the text in the document item: "Text can be adopted from..."
- Fixing indicator N: The user cannot adopt the text in the target object. You also cannot change the text (in the new document); the system displays it. Message for the text in the document item: Text displayed from...
Adopting a Text with Status "*"
A text with the status * is shown and can be adopted (fixed) in the document. To do this, perform either of the following steps:
- Change the text and save the document.
- Select the text and adopt it.
Example of Text Adoption
Texts in Material Master Records
When maintaining material master records, you can maintain the following long texts:
- Purchase order text
- Basic data text
- Inspection text
- Internal note
Texts in Info Records
In the purchasing info record, you can maintain a client-dependent internal info record memo and a PO text, dependent on the purchasing organization. You cannot define any further text types for purchasing info records in Customizing. There are also restrictions on the maintenance of linkages of info record texts with other text types.
Hint
If the
No Mat. Txt (No material text) indicator has been set in the info record, the system does not adopt the PO text from the material master record into the purchasing documents.
The inspection text in the material master has a special function: It is output on the GR slip, if you select the printing version Individual Slip with inspection text in transaction MIGO.
A special linkage also exists for the text types Pricing types and Terms of payment. These texts are linked with the invoice verification. If you enter a text for one of these text types in a PO, the person who enters an invoice for this PO will be notified. The corresponding settings are made in Customizing for Materials Management under Logistics Invoice Verification → Incoming Invoice → Edit PO Supplement Text in Invoice Verification.
