Executing a Maintenance Task

With app Find Maintenance Order, you can list the maintenance orders in your system and find the one you need. You can do this either by filtering the list according to various properties or by using a free-text search. You can display a single order to view its properties, its assigned notification and operations, and its attachments.

The are several editing features available such as Change orders, Change the order status, Change responsibilities.

With app Find Maintenance Order and Operation, you can list the orders and their operations in your system. You can find the one you need by filtering the list according to various properties or by using a free-text search.

The are several editing features available such as Find orders according to operation criteria, Change assignment, Add/display time confirmations.

The Maintenance Planning Overview offers the following key features:

• Analyze outstanding notifications that have not yet been processed and that have not yet been assigned to a maintenance order.

• Analyze maintenance orders that are still in planning and have not yet been released for processing.

• Analyze purchase requisitions or purchase orders that have not yet been released for non-stock materials that are required as spare parts in maintenance orders.

• Display approved purchase requisitions for non-stock materials for which no purchase order has been generated.

• Display non-stock materials that have been ordered but may not be available on the requirement date.

As a maintenance planner, you can use this app to execute material availability checks for several maintenance orders at runtime or schedule these checks as a recurrent batch job. The system checks whether the components required for a maintenance order are available and updates the availability status in the orders accordingly. If you schedule the availability check as a batch job, a report displays all error and warning messages that occurred during the checking process, as well as the system and user statuses of the orders.

You can view a list of all material availability checks already scheduled and navigate to the results of the jobs that you have created. You can only view the job results on desktop devices.

You can schedule new material availability checks that can be influenced by the following parameters:

• Assign a job template and a job name

• Specify the scheduling options (start/end dates; recurrence pattern)

• Specify the material availability check options

• Specify which status orders must have so that they are considered by the availability check

• Specify parameters for order selection

SAP S/4HANA output control is the central entry point in SAP S/4HANA to output functions such as printing, sending e-mails, or maintaining form templates for the output. It is the key element of SAP S/4HANA output management, which is the framework for all functions and processes related to the output of documents in SAP S/4HANA. SAP S/4HANA output control structures output management and makes it reusable across all business functions that have adopted it.

Supported Channels: Print, Email, EDI, XML, IDoc

Supported UI Technologies: SAP Fiori, SAP GUI, SAP GUI for HTML

Supported Form Technologies: PDF-based print forms, Smart Forms, SAPScript

Work Packs in SAP S/4HANA Asset Management are used for the output of maintenance orders and support SAP S/4HANA output control. To be able to use work packs the following parameters need to be defined in Customizing (IMG):

• Define Work Pack Types

• Define / Assign Grouping Criteria

• Maintain Number Range

You can print or email shop papers for one or more maintenance orders or order operations based on specific configuration settings in a single step. The system creates a work pack based on predefined settings and automatically sends the work pack to the configured output channels.

In the Find Maintenance Orders app and the Find Maintenance Orders and Operations app you can select one or more maintenance orders or one or more order operations. If you choose Print, the system creates a work pack with a predefined work pack type and predefined grouping criteria and automatically sends the work pack to the configured output channels. The entire process is performed in a background job.

You can automatically attach or merge documents of particular document types. This option is available for the following objects:

• Maintenance Notification
• Maintenance Order
• Maintenance Job Pack

You can allow the creation of work packs for maintenance orders at different stages during the end-to-end maintenance process as of SAP S/4HANA 2025. In the standard system, work packs can only be created for operations in released orders. In phase-enabled orders, operations must be in the Execution phase.

Now you can freely define in Customizing for which order statuses, phases, and subphases you want to allow the creation of work packs depending on the work pack type.

To modify the default logic and allow the creation of work packs in different stages of the end-to-end maintenance process, you need to make the corresponding settings in Customizing via Define Work Pack Types.

As a maintenance technician, you can use app Perform Maintenance Orders to confirm planned and unplanned maintenance orders.

From release SAP S/4HANA 2022 and higher you can use this app for maintenance orders using the Phase Model or for orders using the standard model.

The key features can be summarized as follows:

• Identify outstanding jobs that need to be performed.

• Self-assign jobs that are yet to be assigned.

• Record the progress of the work being performed and view confirmation data.

• Record malfunction information.

• Issue and return goods more than what the planner has already planned.

• Issue goods that are not added previously into the order.

• Save measurement results for an object.