Configuring Background Elements

If a background section is synchronized with the Live Profile, their field definitions must be the same. This includes the field ID and type ID.

There are common background sections from the People Profile that may be mapped and used in the candidate profile.

You may copy code directly from the data model into the candidate profile template (CPT).

• Custom Section Addition

• You can also include custom sections.

• When adding a custom section, be sure to use a unique field ID and a type ID.

• How It Looks In The Instance

• In the candidate profile, the fields are stacked vertically, rather than horizontally as in the People Profile.

In summary, candidates use background sections to provide information that might help them obtain a job in the future.

The Recruiting team uses the profile and background sections to search for possible candidates.

For internal candidates, updating these fields in the candidate profile automatically updates the linked fields in the People Profile and vice versa. Most importantly, the background sections must be exactly alike to map properly.

In the figure below, the Formal Education field is mapped between the People Profile and the candidate profile.

• Customers can enable visibility permission and edit permission for each field in the profile. They can specify for each field whether a candidate can view, a recruiter or dynamic group can view, or if everyone can view.

• Permissions can be defined based on the type of candidate (internal or external) and on the country of the candidate.

Navigate to Admin Center→Set User Permissions→Manage Permission Roles→Employee Data to internal CPT field permissions.

No one wants to complete the same information multiple times in multiple places. It is much easier for one area to pre-populate another.

• Employees are already set up with a My Employee File in the system. My Employee Files are defined using the Succession Management Data Model.

• Standard fields and background sections from the My Employee File can be mapped to the candidate profile (CPT) to facilitate consistent information for employees and avoid double data entry.

This allows internal candidates with People Profile data to have that data auto-populate into the correlating sections on the candidate profile.

Updating these fields in the candidate profile automatically updates the linked fields in the My Employee File for internal candidates and vice versa.

There are differences between the My Employee File view and the Candidate Profile view.

The figure, My Employee File, shows an example of the user HR Coordinator.

Once you map a field from the data model, it carries the same permissions. So, a field you think you should be able to change within the candidate profile may not be editable.

Fields that are not mapped will only show on the candidate profile and are not accessible from the People Profile or anywhere else in the suite.

The first field-id listed references the field-id as configured in the Candidate Profile, the second map-to field-idreferences the field as configured in the data model.

Mapping is done in Zone 4 of the CPT.

To configure the synchronization, follow these steps:

1. Locate the CPT field ID in the XML template.

   

2. Locate the corresponding data model field ID.

   

3. Map the fields: first the CPT field, then the data model field.

   

4. Copy and paste the CPT configuration from the XML editor into Provisioning.

   

With the synchronization configuration in place, internal candidates can see that both their employee and candidate profiles automatically synchronize when they make changes.