Activating Time Off

Objective

After completing this lesson, you will be able to activate Time Off in SAP SuccessFactors Employee Central.

Time Off Provisioning Setup

To use the SAP SuccessFactors Time Off functionality, it must first be activated in provisioning.

Note

A customer doesn't have access to Provisioning. To complete tasks in Provisioning, customers need to ask an implementation partner. If they are no longer working with an implementation partner, they need to contact SAP Product Support.

Follow these steps to activate it:

  1. In provisioning, navigate to the Company Settings of the instance.
  2. Locate the Enable Time Off setting and select it.
  3. Choose Save Feature.
  4. Enter company id and then confirm the change.

Screenshot showing 'Enable Time Off' selected in the provisioning settings.

Time Off Activation in Manage Employee Central Settings

Next, it must be enabled in Manage Employee Central Settings.

In the admin center, locate and open Manage Employee Central Settings. Under the Time and Attendance Management section, move the Time Off switch to ON. This will enable the full Time Off solution including Leave of Absence (LOA).

The Time and Attendance Management section is displayed.

Note

To manage the employee central setting, you must have the Administrator Permissions→Manage System Properties→Employee Central Feature Settings RBP permission.

Enablement of Time Off Fields in Employee Job Info

You must enable the following fields if you want them to appear in Job Information, under Time Information, of all employees by using the Time Off:

  • Time Profile

  • Holiday Calendar

  • Work Schedule

To enable these fields, go to Manage Business Configuration→jobInfo.

Various employee time off settings, including profiles, holiday calendar, and works schedule.

In the HRIS Fields section, select Yes in the Enabled field for each field you want to appear in the employee's Job Information.

Time Off RBP Permissions

The necessary permissions must be set up in Role Based Permissions (RBP) before you can begin configuring the Time Off functionality.

You must enable the Time Off options in the Time Management User Permission Category. You also can choose the appropriate permissions for employees, managers, Human Resources (HR), and system administrators.

Screenshot of the Time Management User Permissions View category in the Manage Permission Role. The Access Time Off setting and Access Time Sheet setting is selected and highlighted .

To create and access the time off structures you must have the following RBP permissions:

  • Administrator Permissions→Manage Time Off→Manage Time Off Structures - This provides access to the Manage Time Off Structures app where we can create most of the time off structures

    or

    Administrator Permissions→Metadata Framework→Manage Data

Note

See the Permissions in Time Off chapter in the Time Off implementation guide for the specific settings that must be in place.

Summary

  • Time Off is activated in provisioning and inManage Employee Central Settings.
  • To access the Manage Employee Central Settings settings page, the right RBP permissions need to be in place.
Learning
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