Employees are added in multiple ways (for example: Add New Employee (New Hire) wizard, Manage Pending Hires, FTP, connectors, etc.). However, in this lesson, you will learn how to add employees using import. You can navigate to Import Employee Data tool by using Action Search.
Import Employee Data Tool
In SAP SuccessFactors, each record is identified by a unique identifier combination known as business keys.
Business Keys are typically a combination of the ID for the Person (Person ID / person_id_external) or Employment object (User ID / user_id ) potentially combined with a type of record for the entity. Finally, if the entity is effective-dated, the business key will include the start date and possibly a sequence number.
For example, the address block is part of the person object and is effective-dated. Additionally, you can have several types of addresses (home, mailing). Therefore, the unique combination of person_id_external, effective_start_date, and address_type make up the unique business keys in the Addresses template. However, the biographical information block is non-effective dated and does not have multiple entries per user, so the business key is person_id_external.
Always include the business key fields and values in your import file.
Employee Central Entity Import Permission
Using Role-Based Permissions, you can define who can perform an import at the entity level. To use this permission:
- In Role-Based Permissions, enable Employee Central Import Settings → Import Employee Data.
- Then grant the import permission for the selected entity in Employee Central Import Entities.