Defining License Types

Licenses are datasets in SAP GTS that you can create, change, and display in the Manage Licenses app. Each license is assigned to a legal regulation and a license type. Users must therefore specify which of the forms of license provided by the national or supranational legislature is appropriate when they map a license in SAP GTS.

The license type controls, among other things, which entries are possible in the data record of a license and which of these specifications influence license determination in the document.

You define license types in Customizing for Compliance Management (menu path: SAP Global Trade Services, edition for SAP HANA → Compliance Management → Legal Controls → Approvals → Define Import- and Export License Types).

The configuration of a license type in the Customizing for SAP GTS is subdivided into several areas. The most important settings are grouped together under the following headers:

• Determination - Objects to be Checked

• Update (value and/or quantity)

• Objects That Can be Maintained in License

• Military/Civilian Use and Classification

For license determination and management, you must define the possible statuses of a license. The range of available statuses is defined in the program code. When you configure a legal regulation for legal control, you decide which of these statuses are actually used (menu path: SAP Global Trade Services, edition for SAP HANA → Compliance Management → Legal Controls → Control Settings for Legal Control).

In the Allowed Status folder, enter the status values together with a description of your choice, such as "applied for" or "granted". In the detailed settings of each status, you assign the relevant category (for example, License Applied For). Based on this categorization, during the document check, SAP GTS recognizes whether it can link a license to a document item.

You assign the statuses defined at legal regulation level to the license types of this legal regulation (menu path: SAP Global Trade Services, edition for SAP HANA → Compliance Management → Legal Controls → Approvals → Define Import- and Export License Types, folder Allowed Status). In the detailed settings for the status, you determine whether the fields Value, Quantity, Validity, and Ext. Number in a license are ready for input, and whether it is mandatory to enter a field value.