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Integrating Enablement in SAP Activate Phases

<div id="content"><div class="parentsection"><div class="section"><div tabindex="0"><h3>The SAP Activate Methodology</h3></div><p tabindex="0">The SAP Activate methodology gives a structure that outlines project phases, tasks, and deliverables. They vary based on the solution that you implement. For example, we use an SAP S/4HANA SAP Activate implementation methodology: tasks and deliverables can vary based on the SAP solution you implement.</p><ZoomableImage><img tabindex="0" src="/service/media/topic/a0e2d505-1638-460d-b4f8-ff8b507441d6/SLE100_01_en-US_media/SLE100_01_en-US_images/2.1.1._1_SAPActivate.png" alt="" class="image 1_1_landscape" style="max-width:900px;max-height:none" /><div class="imageCaption"></div></ZoomableImage><p tabindex="0">Refer to SAP Activate's roadmap viewer on SAP support at: <a href="https://go.support.sap.com/roadmapviewer/" target="_blank">https://go.support.sap.com/roadmapviewer/</a>.</p><p tabindex="0">The roadmap viewer is the central tool for guiding you through specific instructions and supporting accelerators. It helps you execute tasks and deliverables throughout each implementation phase and after go-live. To give current and accurate information, content continuously updates.</p><ZoomableImage><img tabindex="0" src="/service/media/topic/a0e2d505-1638-460d-b4f8-ff8b507441d6/SLE100_01_en-US_media/SLE100_01_en-US_images/2.1.1._2_RoadmapViewer.png" alt="" class="image 1_1_landscape" style="max-width:900px;max-height:none" /></ZoomableImage><div class="note"><div class="noteTitle"><span class="noteIcon"><img src="/icons/note.svg" title="Note" /></span><span class="noteTitleText">Note</span></div><div class="noteBody">For more detailed information, refer to our free learning journey on SAP Activate at:<p tabindex="0"><a href="https://learning.sap.com/learning-journey/onboard-with-sap-activate-for-sap-s-4hana-cloud-public-edition" target="_blank">https://learning.sap.com/learning-journey/onboard-with-sap-activate-for-sap-s-4hana-cloud-public-edition</a>. You can also join a training course about SAP Activate methodology at: <a href="https://training.sap.com/shop/course/act100" target="_blank">https://training.sap.com/shop/course/act100.</a></p></div></div><p tabindex="0">The SAP Activate methodology has predefined project phases. These phases include activities (or deliverables) and tasks for building and running your SAP solution. Each phase includes a list of acceptance criteria that must be met before the project can move to the next phase.</p><p tabindex="0">For a list of all enablement activities, in the SAP Activate roadmaps, go to <i>Solution Adoption</i>.</p><p tabindex="0">To learn more about enablement activities of each SAP Activate phase, play the following video.</p><div class="kalturaVideoLessonWrapper"><div id="1_pjzcecf3" data-testid="video" class="kalturaVideoLessonContainer"></div></div></div></div><div class="parentsection"><div class="section"><div tabindex="0"><h3>Now, It´s Your Turn!</h3></div><p tabindex="0">You learned about the activities in the different SAP Activate phases. Think about how you can apply them in your own projects.</p><ul style="list-style-type:disc"><li tabindex="0"><p tabindex="0">From your point of view, what project phase is most relevant for enablement?</p></li><li tabindex="0"><p tabindex="0">In your specific project context, what opportunities and challenges do you see?</p></li></ul></div></div></div>

Key Enablement Activities Within Each SAP Activate Phase

Getting Started with Learning and Enablement in SAP Projects

Explore the phases and key activities of the SAP Activate methodology, offering a holistic and agile approach aligned with industry best practices. Learn about the discover, prepare, explore, realize, deploy, and run phases.<br><br># This description was auto-generated #

4_1_1_SAPActivate_Enablement (1).mp4

In this video, we will explore the phases and key activities of the SAP Activate methodology. Whether you are new to SAP projects or looking to enhance your existing practices, SAP Activate offers  a holistic and agile approach that aligns with  industry best practices. Let's begin by exploring the Discover phase of the SAP Activate methodology, where the business requirements are identified  and the project scope is defined. During the Discover phase, the project team conducts application scoping to identify areas where the SAP solution brings value, followed by strategic planning and adoption framework development to create a roadmap and  ensure a smooth transition. Lastly, a readiness assessment is performed to evaluate preparedness by assessing infrastructure, data and resource availability. Note that there are no formal enablement activities planned in this phase. It is too early in the project to consider enablement in detail here. However, it will be important  to assign the enablement lead as early as possible in the Discover phase. That person must be in place and ready to work on enablement in the Prepare phase. One valuable activity would be to start to consider what enablement resources already exist in the business that may be utilized for the enablement project and what skill set the resources available have. You may also start to research whether any enablement tools, for example a document authoring tool or a learning  management system, already exist within the organization. The Prepare phase lays the foundation for a successful implementation project. During project initiation, plans and schedules are created and the project team is onboarded. A project kickoff aligns stakeholders and sets the stage for collaboration within the team. All necessary preparation  activities are completed, like creating high-level  technical architecture plans which address any infrastructure and integration requirements and setting up the system environment. By executing these activities in the Prepare phase, the project team establishes a solid groundwork for the subsequent phases. The Prepare phase concludes  with the first quality gate, which ensures that the project has been properly prepared and is ready to move forward. You will learn more about quality gates in the next lesson. From an enablement perspective, ensuring the project team has the right skills is critical. Project team enablement is crucial during this phase of an SAP implementation. It is important to make sure there is a project team-wide awareness of the available technologies, tools and methodologies used in the project. When asking our customers, only 48% said that they think they have all the necessary SAP skills to support release cycles in the cloud. That's why we recommend that the project team should receive comprehensive training on the latest SAP innovations and implementation roadmap. The learning needs analysis for project team addresses specific skill gaps, bridging the transition from existing to required skills. SAP facilitates self-learning by offering flexible resources for individual knowledge enhancement. As part of the Prepare phase, the  enablement team builds the framework for all enablement activities by defining the enablement strategy, setting clear objectives for how users will learn. Once the Prepare phase has been finalized, detailed planning for the functional and technical workstreams will kick off in the Explore phase. The purpose of the Explore phase is to develop detailed plans for all workstreams in the implementation to be executed in the next phase. The plans should cover all aspects of the implementation project, from scoping, testing, user enablement and operations, to how the solution will be  configured and extended. In the Explore phase, the project team conducts fit-to-standard workshops to align business requirements with the standard functionalities of the SAP solution. Test planning is another critical activity where the team defines the testing scope, objectives and strategies to ensure comprehensive and effective  testing of the solution. Design workshops are also conducted to gather detailed business requirements and translate them into functional design. In the Explore phase, a  comprehensive learning needs analysis for users will be conducted, as the  business processes have been defined. The focus should be on intuitive, user-focused content and deployment methods that directly relate  to the daily work of the learners. Additionally, any tool for content development and enablement delivery should be selected and deployed during this early stage of the project, if they are not available yet. This includes the technical setup and implementation, creating necessary templates and training authors and administrators. During the Realize phase, the project  team uses a series of iterations to incrementally configure, extend, integrate, test, confirm, and document the entire  end-to-end solution, and to create legacy data conversion programs. The project team actively  works with business representatives to ensure a good fit of the build solution to those requirements. Each release is thoroughly tested in the end-to-end integration test and the user acceptance test. While the overall project team develops the solution, the enablement team focuses on the  creation of enablement content. Developing a variety of training materials needed for classroom training, online learning and interactive content for self-study. Providing a wide range of engaging content enhances the user's overall learning experience, their knowledge retention, and thus the adoption  of the new solution. Preparing for delivering classroom training, webinars and other learning formats involves a series of enablement planning activities. The enablement team needs to plan the course schedule and coordinate resources needed for  conducting the enablement sessions. Necessary infrastructure and the optimal venue or platform to facilitate the classroom or virtual  sessions needs to be determined. Any equipment required has to be gathered, attendance monitoring set up and their trainers need to be briefed about preparation activities and organizational topics. The purpose of the Deploy phase is to cut over to the productive system. After the confirmation of organization readiness, the business switches to the new system. The implementation project is completed with the end of the Deploy phase. The enablement delivery includes conducting traditional and virtual classroom sessions, e-learning modules, in-application and other learning formats designed earlier. Following role-specific learning programs, users actively engage with the content and get their first hands-on experience in the new system. It is key to assess the success of enablement by collecting feedback about the learning event and methods of enablement and acting upon it to support the continuous improvement of the enablement activities in the future. By making content easily accessible at the time of need, knowledge retention can be improved throughout and  after go-live. In the Run phase, the project team hands over activities to the business to focus on innovation, growth opportunities  while ensuring ongoing operations. This involves continuous improvement, technical monitoring, incident management and  maintaining the smooth operations of the SAP solution. The team strives for a stable and  reliable system environment that supports efficiency and  enables future growth. The activities from organizational change management accompany the project team over the course of the whole project. You can learn more in our learning journey Discover Organizational Change Management for SAP Cloud Projects. Remember to factor in delivery of regular enablement sessions for new joiners and ongoing user assistance to address any questions or challenges that may arise. It is also important to frequently check if the enablement content needs updating, to reflect any system changes and release updates. You must empower users to stay  informed, confident and productive throughout their journey with the SAP solution.