Objective
After all procedures are processed, a work package responsible person finalizes work on a work package of the execution work program in the My Ongoing Audits app, adds working papers, links to work packages in the Working Papers section, and enters work done notes for the work package in the Work Done section.
Offline execution allows offline work on work packages during the audit execution phase. Sometimes auditors go to business buildings to perform audit activities and having network access is not always guaranteed. When auditors are in places without internet access, auditors can use offline processing of work packages. Offline processing of work packages helps auditors to save results in the form of a PDF document that can be automatically parsed to SAP Audit Management system data elements. After restoring internet access, results entered to the PDF document will be available in SAP Audit Management interface.
During audit preparation, an audit lead sets up a work program structure and assigns auditors as responsible persons for work packages. When an audit manager approves the work program, work package responsible persons are notified using email. The email includes an attachment with a PDF document for each work package to which they have been allocated.
A responsible person opens an attached PDF document and adds working papers to the work package through the Attachments section within the PDF document.
In addition, the work package responsible person can add work done notes to the working package in the PDF document. When these activities have been performed, the auditor selects Submit and sends the PDF document using email as a response when network connectivity is established.
After the email with the filled PDF document has been sent back to the SAP Audit Management system, it will be processed by the system. As a result, the work done note from the PDF document will be automatically added to the corresponding field of the work package, and working papers from the PDF document will be added to working papers of the work package.
There is a functionality of a work package review process on the execution phase to allow an audit team to align internally on results of work package execution. The scenario can be enabled for some audit types and disabled for others.
If the work package review scenario is enabled, then a work package responsible person (an internal auditor or external auditor) submits a work package for review to an audit lead in the My Ongoing Audits app. Optional notes can be provided.
The audit lead reviews a work package, optionally leaves review notes for working papers, adds comments for test, question, and business rule procedures in the Review Work Packages app, and selects Set to Reviewed. Optional notes can be provided.
The top overview in the Work Program section of an audit shows the following:
This allows an audit team a real-time overview of audit execution progression.
After an audit team completes work on the execution phase, the audit reporting phase can be started. In the reporting phase, an audit lead prepares and submits a draft/final audit report for approval, an audit manager approves the draft/final audit report and issues the final audit report to the relevant stakeholders.
