Creating an Invoice Adjustment Group

Objectives

After completing this lesson, you will be able to:

  • Create an Invoice Adjustment Group in SAP Fieldglass.

Invoice Adjustment Group

Invoice Adjustment Groups allow the buyer to place one or more invoice adjustments into a group. This allows adjustments to be stacked so adjustments can be made based upon other adjustments.

Administrators can configure a default Invoice Adjustment Group on Job Posting Templates within the UI. When this happens, all job postings created off that template will include the adjustments – which then flow to Work Orders/Workers.

For example, WorkingNet hires a worker for its warehouse, which is in an area in which both the city and state collect income taxes. WorkingNet must use an Invoice Adjustment Group to collect the taxes for both government units. The state taxes are taken out first, then the city taxes are taken from the remaining balance.

Using an Invoice Adjustment Group, suppliers can withhold multiple taxes in an appropriate order.

screenshot of an invoice showing the Adjustment field dropdown menu, including the GST-AUD, Site Tax, State Tax, and UK VAT adjustment options

Note: Do not use adjustment groups if the supplier needs to control the taxes to ensure the correct amount is charged or there are no taxes or other adjustments that need to be added to an invoice.

Navigating the Invoice Adjustment Group Admin Object

screenshot of the Financial Data section of the Admin Menu, the Invoice Adjustment Group link is highlighted
1

To view a list of adjustment groups associated to the tenant, select Invoice Adjustment Group from the Financial Data section of the admin menu.

Invoice Adjustment Group List page

The list page displays minimal information, just the code and name of the adjustment group.

screenshot of Invoice Adjustment Group List page highlighting the State Taxes link in the Code column
2To view details of an invoice adjustment group, select an appropriate link in the Code column.

Invoice Adjustment Group Details page

In addition to the standard details, the details page displays the modules that the adjustments are associated with, as well as the order in which the adjustments should be calculated.

Invoice Adjustment groups are broken down into sections, and can be added for contingent, credit/debit memo. SOW, SOW credit/debit memo, and miscellaneous invoice.

screenshot of State Taxes Invoice Adjustment Group List page, with the Contingent Only section, the Level and Allow Supplier to Edit Value columns of the Invoice section, and the Statement of Work Only section highlighted
3The invoice adjustments configured for WorkingNet are associated to both the contingent and statement of work modules, so the adjustments are listed in the Contingent Only section as well as the Statement of Work Only section.
4Levels are the order in which the adjustment will apply. As indicated here, the state tax will be taken first, then the site tax will be taken out.
5If Allow Supplier to Edit Value is enabled, suppliers can override the value defaulted for the adjustment in the invoice.

Create an Invoice Adjustment Group

To ensure compliance with regulations and laws in the United Kingdom, WorkingNet wants taxes grouped together so they can be defaulted on job posting templates for positions in their London office.

As the SAP Fieldglass administrator for WorkingNet, you will create the invoice adjustment group required for this purpose.

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