Objectives
After completing this lesson, you will be able to:
After a work order is created, a number of activities, assets, or tasks may require completion if the buyer has configured them to be part of the on-boarding and activation process. These elements may require review by the buyer, manual completion of a check in the application, or other activation and submission steps as defined in their setup.
The Activity Items tab on a work order displays any activities that must be completed.
When auto-activate is not enabled, the activation step is an ideal time for the program team to review the work order and any required on-boarding tasks and validate that the work order is ready to be activated.
Melanie now needs to review the Activity items for Gabriel, here’s how she’ll do that.
It is a best practice to review associated task codes and expense codes and confirm that there is at least one task code assigned to the worker upon activation, to avoid any issues in them being able to submit their working hours for approval.
Expense codes and task codes are used to categorize entries on expense and time sheets so that those costs can be allocated appropriately. Task codes allow workers to break down their time sheets according to specific tasks, and expense codes are used for tracking any expenses a worker incurs while on the job, such as travel or equipment costs. Managing task and expense codes will depend on several different settings that impact how and when task and expense codes are associated to a worker.
Mateo needs to ensure that Gabriel has adequate associations to the task and expense codes relevant to his assignment with WorkingNet. Here’s how we would verify those details;
Like onboarding items, Hiring Managers can associate Assets, such as a laptop or security badge, to workers when necessary. This allows visibility to hiring managers and lists the items they need to collect from the Worker upon their end date.
The timing of work order activation may depend on any existing integrations with your organization’s internal systems and SAP Fieldglass. Some programs find it beneficial to ensure the worker has arrived prior to activating, but this can delay tasks like system access or building access set up if this is driven by an integration using worker data.
The worker will need to register for their worker record to be created in SAP Fieldglass and for them to see their applicable time sheets.
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