Managing Worker Time and Expenses

Workers submit time sheets and expense sheets in SAP Fieldglass, and hiring managers then review and approve them.

Play the video to learn about the process of submitting and approving time and expense sheets.

Once the worker submits a time sheet, the hiring manager must approve them in order for the worker to be paid.

Here’s what a time sheet approver typically looks for prior to approving:

Workers may need to submit expenses if their agreed upon work order allows and has budgeted for reimbursing incurred expenses.

Expense codes – which define the types of expenses, such as hotel, taxi, and meals – are setup at the buyer company level and are the same for all suppliers.

Expense codes are also associated to cost centers and workers, therefore the data aligned to this particular worker will have an impact on which expense codes they are able to submit in their expense sheet module.

Once the worker submits an expense sheet, the hiring manager must approve them in order for the worker to be reimbursed.

Here’s what an expense sheet approver typically looks for prior to approving:

Time Sheet and Expense Sheet revisions are used by Workers (and Suppliers) to correct time sheets or expense sheets that have already been invoiced, depending on the buyer configuration.

Play the video to learn how time and expenses sheets can be amended after being submitted.

Similar to the submission of time and expense sheets, if the buyer configures the setting on the Job Posting and associated Work Order, a Worker may also be able to submit an absence, or have their supplier submit an absence on their behalf.