Defining Enablement Project Scope and Timeline

Objectives

After completing this lesson, you will be able to:

  • Specify how the learning activities fit into the overall project plan

Enablement Timeline Mapped to SAP Activate Phases

To create your enablement timeline, you must convert the planned enablement activities into individual tasks and determine the sequence to complete them.

You can follow these steps:

  1. Define milestones:

    Identify significant milestones in the enablement project. Milestones represent key points of achievement or completion and indicate progress. For example, a milestone can be "Content development completed" or "Pilot launch."

  2. Create a Gantt chart or project timeline:

    Using project management software or tools, create a visual representation such as a Gantt chart or project timeline. This representation helps organize and visualize the tasks, durations, dependencies, and milestones. It gives a clear overview of the project schedule. To collaborate with the wider project, we recommend you align to whatever project-planning tool the overall project uses.

  3. Break down activities into tasks:

    Analyze each enablement activity and break it down into smaller, manageable tasks. For example, if one activity is "Develop enablement content," break it into the tasks, "Create user guides" and "Record video tutorials".

  • Sequence tasks:

    Determine the logical order in which tasks complete. Identify any dependencies between tasks, where one task must be completed before another can begin. This helps create a sequential flow for the enablement project.

  • Estimate task durations:

    To complete each task, estimate the required duration. Consider factors such as complexity, resource availability, and dependencies. Base this estimation on the team's expertise and previous experience, accounting for any known constraints or risks.

  • Assign resources:

    Assign appropriate team members to each task based on their skills, availability, and workload. Ensure that the assigned resources have the necessary expertise to carry out the tasks effectively.

  • Validate and adjust:

    Review the timeline and task list with the enablement project team. Seek their input and ensure their agreement on the schedule's feasibility. Consider any raised feedback or concerns and, where needed, make changes to result in a realistic timeline.

  • Communicate and share:

    Once the timeline and task list are finalized, communicate the plan to all relevant stakeholders, including team members, executives, and other project and business stakeholders. Share the timeline in a clear and accessible format, such as through project management software, shared documents, and presentations.

  • Monitor and update:

    Continuously monitor the progress of tasks against the timeline. Track actual completion dates and compare them to the planned schedule. Regularly update the timeline as needed, considering any changes in scope, resource availability, or unexpected circumstances.

The following tables show an example of a high-level enablement task list:

Enablement Planning

TaskActivities
Learning needs analysis for the project team
  • Identify knowledge gaps for project team roles.
  • Develop learning plans for the project team.
  • Guide a project team through learning plans.
Enablement strategy creation
  • Do an initial assessment.
  • Define roles and responsibilities.
  • Define enablement activities.
  • Define an enablement ecosystem.
  • Define the process of evaluation and sustainability.
  • Sign off and communication to stakeholders.
Learning needs analysis for users
  • Plan needs analysis workshops per workstream.
  • Identify learning needs per workstream.
  • Develop course list and learning journeys.
  • Review and sign off learning needs analysis.
Enablement project management
  • Identify and track enablement budget.
  • Plan an enablement activity timeline.
  • Coordinate enablement team and resources.
Enablement teams mobilization
  • Identify the team.
  • Run a kick-off meeting.
  • Onboard key users and trainers.
  • Enable the use of authoring tools.
Enablement planning and event management
  • Develop an enablement event plan
  • Publish, book, and cancel courses.
  • Track attendees.
  • Assess delivery success.

Enablement Execution

TaskActivities
Enablement of the project team
  • Provide standard SAP training.
  • Provide project methodology training.
Deployment of the development tool
  • Define the training system landscape.
  • Create data in the training system.
  • Set up and configure the development tool.
  • Create templates and guidelines for the content developers.
Enablement content development
  • Assign the content workload to the developers.
  • Develop and review the content.
  • Publish the signed-off content.
  • Translate the content (optional)/
  • Prepare the content and knowledge transfer with the SME.
Enablement delivery
  • Provide soft-skill training for trainers.
  • Train the trainer.
  • Transfer knowledge from the content developer to the trainer.
  • Deliver the pilot and, if needed, adapt the content.
  • Deliver the enablement.
  • Evaluate and act on the feedback.
Enablement sustainability
  • Analyze the lessons learned and plan ongoing measures.
  • Handover content to the business organization.
  • Adjust content with changes and feedback/
  • Update content based on the new releases.
  • Schedule regular enablement sessions.

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