Assigning Legal Entities

Objective

After completing this lesson, you will be able to assign legal entities to users in Company Administration for Concur Travel.

How to Assign a Legal Entity

To learn more about how to assign a legal entity, review the following steps.

Steps

  1. On the Legal Entity Assignment page, search for the user(s) you would like to assign an entity to. You have the following search options:

    • Enter a partial or full name (Last, First) in the Name field to search for a specific user
    • Leave the Name field blank and then select an org. unit in the Org Unit field to search for all users in a specific org. unit
    • Leave all fields blank to retrieve all users
    SAP Concur Legal Entity User Administration page with fields to search by user name and organizational unit, and Search and Clear buttons on the right.
  2. After you’ve updated the search criteria in step one, select Search to generate your results.

    SAP Concur Legal Entity User Administration page with fields to enter name and select org unit, and Search and Clear buttons on the right.
  3. Select the appropriate user(s) to assign the legal entity. To select all displayed users, select the checkbox below Users at the top of the column.

    SAP Concur Legal Entity User Administration page displaying a user list with checkboxes, name, log in ID, org unit, and company registered name columns, plus search fields at the top.
  4. Select Assign Legal Entity.

    SAP Concur Legal Entity User Administration page showing a list of users with Tom Carter selected and the Assign Legal Entity button highlighted.
  5. Select the appropriate legal entity from the drop-down menu and then select Save.

    SAP Concur Assign Legal Entity pop-up window with a dropdown to select a legal entity, Save and Cancel buttons.

Result

The legal entity is assigned to the user.

SAP Concur Legal Entity User Administration page showing search fields, two users named William Never with different log in IDs, and the company registered name Test Legal Entity.

Note

If a user is assigned to a new org unit, their legal entity will not update automatically. Administrators are required to update the Legal Entity Assignment manually in these cases.

Summary

  • Search for users by name, by org unit, or leave fields blank to list all
  • Select Search to generate user results after setting criteria
  • Select users to assign; use the top checkbox to select all displayed users
  • Select Assign Legal Entity, choose the correct legal entity, and save
  • Manually update legal entity when a user moves to a new org unit