Posting Goods Issue with reference

If you have used a reservation to ensure that a material is staged on time, you should also enter the goods issue with reference to this reservation. By referencing the reservation, you simplify the entry of the goods movement because the system can adopt the data of the individual items from the reservation.

The reference to the reservation is also necessary to update the quantities withdrawn in the reservation, thus providing material requirements planning (MRP) with the correct values. If you reserve the entire reserved quantity for an item, the Final Issue indicator is selected automatically in the reservation item. If you withdraw only a partial quantity and do not require the remaining quantity, you must select the Final Issue indicator manually at the time of the entry of the GI, so that the requirement is completely canceled in MRP.

If you do not know the reservation number, you can find the reservation using the search function. For the selection values, you can, for example, enter the material, plant, and account assignment. You can also stipulate that you only want to see open reservations (non final-issue reservations) or final-issue (that can be cancelled) reservations in the list of search hits.

If you create a production order, the system automatically reserves the required quantities of the components. However, you may need additional parts. For this reason, a distinction is made between different goods issues for withdrawals of components for an order:

• Planned goods issue (GI):

  You enter this GI with reference to the dependent reservation for the order. The system automatically determines 261 (consumption for order from the warehouse) as the relevant movement type.

• Unplanned goods issue (GI):

  You enter this GI without reference to a reservation as another GI. You choose movement type 261 (consumption for order from the warehouse). You must specify the order number as the account assignment.

• Backflush:

  With this type of withdrawal, the components are already at the place of production. They are physically consumed in the course of the production process; however, their consumption is not reported until the quantity consumed is known, that is, when completion of the order is confirmed. You do not need to enter a goods movement in inventory management for these components.

When completion of the order is confirmed, you can flag all quantities reserved for the order but not needed as the final issue is affected.

• Using a reservation to post goods issue simplifies data entry and updates withdrawn quantities for accurate materials planning.
• Planned GI uses dependent reservation; unplanned GI without reservation requires you to specify an order number in account assignment.
• Backflush records component consumption automatically during production order confirmation without manual goods movement entry.