Posting Unplanned Goods Issue

A goods issue is a goods movement that leads to a reduction in stock. There are various reasons for withdrawing goods.

Examples of goods issues:

• Material staging for production
• Withdrawal of a random sample for the quality inspection
• Scrapping of material
• Internal staging of material for other purposes
• Shipping of goods to a customer

The transaction you enter is determined by the movement type selected.

The image below illustrates withdrawals. For example, for consumption through a production order, a sales order, or a cost center, the posting can be done only out of unrestricted-use stock in the standard system. A withdrawal for random sampling or scrapping can be booked out of unrestricted-use stock, quality inspection, or blocked stock.

Random samples are usually taken as part of quality control measures. Frequently, only a small quantity of the material subjected to quality inspection (QI) is actually checked or tested. The result of this check then forms the basis of the usage decision for the entire quantity.

At the time of quality inspection, you must decide whether the check or test causes the destruction of the material, that is, whether it is possible to use the material subsequently. If the check or test is destructive, you enter a withdrawal for sampling. As a result of this posting, the quantity and value of the material is reduced. The system posts the value from a stock account to a quality-inspection expense account. A withdrawal for sampling does not result in a consumption update.

In the standard system, the following movement types are defined for a withdrawal for sampling:

• 331: Withdrawal for sampling from stock in quality inspection
• 333: Withdrawal for sampling from unrestricted-use stock
• 335: Withdrawal for sampling from blocked stock

You enter a scrap posting if it is not possible to use a material any longer, for example, because it has been damaged or because its minimum shelf life has been exceeded. Scrapping is possible from each of the three stock types and is entered as a GI without a reference.

The following movement types are defined for scrapping:

• 551: Withdrawal for scrapping from unrestricted-use stock
• 553: Withdrawal for scrapping from stock in quality inspection
• 555: Withdrawal for scrapping from blocked stock

Scrapping causes a reduction in the associated stock. The system moves the value of the scrapped material from the stock account to a scrap account.

• Goods issue reduces stock for reasons like production, sampling, scrapping, and customer shipping.
• The movement type you select helps decide where the item is coming from—unrestricted, quality inspection, or blocked stock.
• When you take samples for testing, may destroy the material. Its value then shifts to a quality-inspection expense account.
• If you must scrap something, there are specific codes for each stock type—unrestricted, inspection, and blocked stock.