Posting Goods Receipt with reference

A goods receipt with reference is always a planned goods movement. To pre-plan a receipt, you need to enter certain key information pertinent to the receipt prior to the actual goods receipt posting:

• What? (Which material?)
• When? (Which delivery date?)
• How much? (What quantity?)
• From which source? (From which vendor, plant, or company?)
• To where? (Which location or stock type?)

The aim of pre-planning is to facilitate and accelerate the goods receipt process and efficiently organize work in the goods receiving department, thereby avoiding bottlenecks. Also, materials planning can use pre-planning to monitor stocks of ordered materials and materials produced in-house and optimize stock holdings.

The documents with which you pre-plan a goods receipt serve as reference documents when you enter the goods movement. The pre-planning of goods receipts takes place using purchase orders and production orders.

You enter goods receipts against production and purchase orders with movement type 101. For a goods receipt into the warehouse, based on the stock type, you can book the receipt into unrestricted-use stock, stock in quality inspection, or blocked stock. When you post a receipt to the warehouse, the quantity and value of the stock are increased, irrespective of the stock type (except for material types without value updating).

If you receive a delivery from a supplier for which there is no purchase order in the system, you can enter it as an Other Goods Receipt, which is a goods receipt without reference to a purchase order. The invoice for this delivery cannot be entered and checked with reference to the purchase order.

If the right prerequisites are maintained, alternatively, you have the option of having a purchase order automatically generated by the system at the time of goods receipt.

Prerequisites for Customizing:

• Automatic purchase order generation must be activated for the movement type.
• If there are multiple purchasing organizations for the plant, a standard purchasing organization must be assigned to the plant for which the goods receipt is entered.
• A default document type for the purchase order must be specified for the goods receipt.

Prerequisites for the application:

• The material delivered must be managed as a valuated material.
• A purchasing info record must exist for the vendor, the material, and the standard purchasing organization of the plant receiving the deliveries. The conditions of the purchasing info record must be valid, or a link to the last purchasing document must exist in the purchasing info record.

The automatic generation of a purchase order is only possible for a receipt in the warehouse, not for consumption. Similarly, you cannot use this function to post movements to GR blocked stock. To enter the goods receipt with automatic purchase order generation, use the SAP Fiori app Post Goods Movement, or the corresponding transaction MIGO.

• Preplan goods receipts using purchase or production orders for efficient processing and stock monitoring.
• Goods receipts against orders use movement type 101 to update unrestricted, inspection, or blocked stock.
• You can post receipts into unrestricted, quality inspection, or blocked stock, increasing stock quantity and value.
• Automatic purchase order creation is possible during goods receipt if specific prerequisites are met.
• Use the Post Goods Movement app or transaction MIGO for goods receipt with automatic PO generation.