Posting Goods Receipt Without Reference

If you enter a goods receipt without reference to another document, it is known as an other goods receipt. Such goods receipts belong to unplanned goods movements because no information on the material, quantity, delivery date, receiving plant, or origin is stored in the system prior to the actual posting.

Other goods receipts are depicted using various movement types. This is done for the following reasons:

• The movement type controls quantity and value updating.
• The movement type can influence the account determination for the offsetting entry to the stock posting.
• The movement type influences field selection.
• The movement type influences message determination.

Depending on the business transaction and the corresponding movement type, different financial postings are necessary. Depending on the material and the movement type the system then determines different general ledger accounts for the postings in financials.

You must carry out an initial entry of stock balances when implementing the SAP system in order to transfer physical warehouse stocks or book inventories from an existing system into the SAP system as book inventories. No physical material movement occurs during this process. The initial entry of stock balances can be carried out for the following three stock types:

• Unrestricted-use stock (movement type 561)
• Stock in quality inspection (movement type 563)
• Blocked stock (movement type 565)

The quantity recorded is posted to the selected stock type and increases the total valuated stock of the material.

The movement types can also be used together with all special stock indicators. This means that stock balances can be initially entered for consignment stock with vendors and customers, for example, or project and sales order stock.

The valuation of the stocks to be recorded depends on the following factors:

• The data in the material master record (valuation class, price control, and current valuation price)
• Whether you enter a value for the quantity to be recorded in the initial entry of stock balances (External Amount in Local Currency field in the Item Details on the Quantity tab)

If no external amount is specified in local currency in the initial entry of stock balances, the quantity to be recorded is valuated based on the valuation price from the material master record (that is, at the moving average price (MAP) or standard price).

If you receive a free-of-charge delivery from a vendor without a previously issued purchase order, you post the delivery as an Other Goods Receipt. The standard movement type for the free-of-charge delivery is 511. The Vendor and Text fields are required fields for this movement type.

For the valuation of materials delivered free of charge, note which price control is defined in the material master record:

• If the material is valuated at moving average price, the stock figure is updated on a quantity basis only and not on a value basis. Therefore, the total stock quantity increases, but the total value of the stock remains unchanged, resulting in a reduction in the moving average price.
• If the material is valuated at the standard price, the stock figure is updated on a quantity and a value basis. The receipt is valuated based on the standard price. The offsetting posting to the stock account is made to a revenue account for price differences.

The following picture shows the differences in the financial postings depending on the price control.

• Other goods receipts record unplanned stock additions without reference documents, using movement types to manage posting and financial impact.
• Initial stock entry enables transferring inventory into SAP, affecting stock valuation based on material master data and entry values.
• Free-of-charge deliveries are posted as other goods receipts, with valuation determined by the material’s price control type.
• Movement types influence quantity, value updates, account determination, and field selection in the posting process.