Configuring the Class Agenda

After creating a new class entity, customize it by configuring the necessary entity tabs to ensure it functions effectively. Use the Agenda tab to make any necessary changes to the class schedule or resources. The default time slot structure is established through the Agenda Template tab of the item entity. Use the Add and Remove icons to create additional timeslots or remove existing ones.

Each existing timeslot can be copied using the copy icon. From the three action-dots, the Edit Time Slot and Mark Attendance options are available.

When adding a new time slot to the class the administrator may want to use the Resend Registration Email Notification option from the Actions menu. It allows them to notify learners about changes made to the class.

Deleting a time slot triggers a notification with a cancellation invite. It means that learners do not have to manually track and delete the calendar invite from their calendars in case of time slot deletions.

If you need to modify resources for a class that has multiple time slots, edit one time slot and select the Apply to All Time Slots button to apply the changes to all time slots. For instance, if you need to update the Primary Instructor or assign an Alternate Instructor, you can make the change for one time slot and then choose Apply to All Time Slots to ensure the resource change applies to all class time slots.

Mark Attendance Option

Select Mark Attendance to the right of the time slot to display the Mark Attendance window.

Mark the learner’s attendance by selecting the checkbox in the column. You can enter any comments for each learner as well. Select Apply Changes to save.

If the class has multiple time slots, select Copy to Same Day Time Slots to copy the attendance record and any comments for all learners from the current time slot to all time slots that start on the same day.

Note

Marking time slot attendance is for administrative use only. The system does not store this attendance with the learner’s learning history.

• Customize class entities by configuring necessary tabs such as the Agenda tab to enhance scheduling and resource management.
• Use the Agenda tab to add, remove, or copy time slots and adjust scheduling details as needed.
• Modify time slot resources and apply changes across all time slots using the Apply to All Time Slots button.
• Mark attendance for learners and copy records to same-day time slots to streamline attendance tracking.
• Send notifications for time slot changes or cancellations to ensure learners are informed promptly.