Explaining Time Off for Employees

Employees can access Time Off Self-Service through their web browser or mobile devices. Self-Service allows individuals to make or modify requests and view team absences.

They can submit time off requests, for example, vacation, sick leave, and jury duty, and check their team absence calendar to see who else is absent from the team to determine if taking leave is appropriate.

The solution provides a list of absences against which the employee can enter time.

Time Off uses Time Types to track all absence reasons that should be available to employees.

The Time Types are mainly divided into three categories:

• Simple absences: Regular absences like sickness, jury duty, and bereavement leave.
• Absences with accounts: These are credited at a specific rate over time and debited as absences are taken (e.g., annual leave).
• Leaves of absence: Long-term leaves with an impact on employee status (e.g., maternity leave, parental leave, or sabbatical).

When an employee requests time off, the bank holidays may be considered when calculating the request duration.

Depending on the countries, regions, or cities where the employee is based, it may be required to consider different days for bank holidays.

Time Off supports multiple holiday calendars and ensures that the country/region-specific bank holidays applicable to an employee are considered when the employee requests time off.

Time Off also uses Work Schedules to define the employee’s working pattern. It is assigned to an employee’s job information, showing, for example, how many days per week an employee works and how many hours each of those days.

Employees can request absences using the Consolidated Time Recording UI in the SAP S/4 HANA Private Cloud solution.

As an employee, you can also access the SAP SuccessFactors Time Statement from the SAP S/4HANA Cloud Private Edition ‘My Timesheet’ to know the details of your recorded times, absences, and time valuation results, such as overtime hours and premiums for a selected week. For more details on the SAP SuccessFactors Time Statement, refer to the related information section on the SAP Help Portal.

• Employees can submit, modify, and check absence requests via self-service, and they can also use a team absence calendar to see who is out.
• Time Types are used to categorize absences into simple absences, absences with accounts, and leaves of absence.
• Consider Holiday calendars to account for location-specific bank holidays when calculating the duration of requests.
• Assign work schedules to define employees' working patterns and hours.