Introducing Primary Configuration
Configuring List Management​
Configuring Forms and Fields
Maintaining Vendors
Managing Expense Types and Account Codes
Maintaining Workflows
Managing Feature Hierarchy
Maintaining Company Locations
Configuring Policies
Managing Group Configuration
Configuring Purchase Order

Creating General Ledgers

Objective

After completing this lesson, you will be able to create, modify and activate a General ledger in Concur Invoice Professional Edition

General Ledgers Overview

A ledger is an accounting book of final entry, where the system lists transactions in separate accounts. In Concur Invoice, the ledger serves as the interaction point with your organization’s accounting system. It maps expense types to the appropriate account codes based on your configured financial system.

General ledgers are also assigned at the user profile level to ensure that each user’s expense data is posted to the appropriate accounting records.

Accounting Administration page with SAP selected, showing related account codes and expense types table.

To access the general ledger, select Accounting Administration from Invoice Processing Admin. In this example, the company uses one ledger: SAP.

Accounting Administration page with SAP selected, displaying related account codes and expense types.

To configure the ledger or add additional ledgers, select the Accounting Structure tab.

Accounting Administration with Accounting Structure tab open showing SAP in account code hierarchy and ledger code.

Create a New General Ledger

Review the following steps to learn how to create a new general ledger in Accounting Administration.

Steps

  1. On the Accounting Structure tab in Accounting Administration, select Default in the Ledger Name field and enter the name of the software.

    Accounting Administration showing Ledger Name changed from DEFAULT to SAP.

  2. Select Default in the Ledger Code field and enter the name of the software. The Ledger Name and Ledger Code should be identical.

    Accounting Administration showing Ledger Code changed from DEFAULT to SAP for SAP Ledger Name.

  3. Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

    Accounting Administration with SAP as Ledger Name and Ledger Code; Save button highlighted.

Result

The new ledger is visible in Accounting Administration.

Create an Additional General Ledger

Review the following steps to learn how to add an additional general ledger to Accounting Administration.

Steps

  1. On the Accounting Structure tab in Accounting Administration, select the New button.

    Accounting Administration with SAP as Ledger Name and Ledger Code; New button highlighted.

  2. Select the Ledger Name field and enter the name of the software.

    Accounting Administration showing new Ledger Name field being filled with S4 above SAP.

  3. Select the Ledger Code field and enter the name of the software. The Ledger Name and Ledger Code should be identical.

    Accounting Administration showing Ledger Code for S4 being entered and updated.

  4. Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

    Accounting Administration with S4 and SAP as Ledger Names and Codes; Save button highlighted.

Result

The new ledger is added to the Accounting Administration page.

Modify a General Ledger

Review the following steps to learn how to modify an existing ledger.

Steps

  1. On the Accounting Structure tab in Accounting Administration, select the existing Ledger Name and enter the name of the software.

    Accounting Administration with SAP selected and then edited, leaving S4.

  2. Select the existing Ledger Code and enter the name of the software. The Ledger Name and Ledger Code should be the same.

    Accounting Administration showing Ledger Code updated from SAP to S4 for S4 ledger.

  3. Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

    Accounting Administration with S4 as the only ledger and code, Save button highlighted.

Result

The ledger modifications are saved.

Summary

  • Use the ledger to map expense types to account codes.​
  • Access the general ledger in Invoice Processing Admin > Accounting Administration > Accounting Structure.​
  • Create the default ledger by updating Ledger Name and Ledger Code; keep both values identical.​
  • Add another ledger by selecting New, entering the matching Ledger Name and Ledger Code, then saving.​
  • Modify a ledger by editing Ledger Name and Ledger Code to match values, then selecting Save.

Reference

TopicLink
LedgersSAP Help Portal
Learning

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