Creating General Ledgers

Objective

After completing this lesson, you will be able to create, modify and activate a General ledger in Concur Invoice Professional Edition

General Ledgers Overview

A ledger is an accounting book of final entry, where the system lists transactions in separate accounts. In Concur Invoice, the ledger serves as the interaction point with your organization’s accounting system. The ledger maps expense types to the correct account codes based on the configured financial system. Ledgers are also assigned at the user profile level to ensure that each user’s expense data is posted to the appropriate accounting records.

Accounting Administration page with SAP selected, showing related account codes and expense types table.

To access the ledger, select Accounting Administration from Invoice Processing Admin. In this example, the company uses one ledger: SAP.

Accounting Administration page with SAP selected, displaying related account codes and expense types.

To configure the ledger or add additional ledgers, select the Accounting Structure tab.

Accounting Administration with Accounting Structure tab open showing SAP in account code hierarchy and ledger code.

Create a New General Ledger

Review the following steps to learn how to create a new general ledger in Accounting Administration.

Steps

On the Accounting Structure tab in Accounting Administration, select Default in the Ledger Name field and enter the name of the software.
Select Default in the Ledger Code field and enter the name of the software. The Ledger Name and Ledger Code should be identical.
Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

Result

The new ledger is visible in Accounting Administration.

Create an Additional General Ledger

Review the following steps to learn how to add an additional general ledger to Accounting Administration.

Steps

On the Accounting Structure tab in Accounting Administration, select the New button.
Select the Ledger Name field and enter the name of the software.
Select the Ledger Code field and enter the name of the software. The Ledger Name and Ledger Code should be identical.
Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

Result

The new ledger is added to the Accounting Administration page.

Modify a General Ledger

Review the following steps to learn how to modify an existing ledger.

Steps

On the Accounting Structure tab in Accounting Administration, select the existing Ledger Name and enter the name of the software.
Select the existing Ledger Code and enter the name of the software. The Ledger Name and Ledger Code should be the same.
Select Save. You may need to click out of the Ledger Code field to make the Save button appear.

Result

The ledger modifications are saved.

Summary

A ledger is assigned to the user’s profile.
The ledger maps expense types to the correct account codes for the associated accounting system.
Only the Unrestricted Invoice Configuration Administrator can add segments top the Account Code Hierarchy.

Reference

Topic	Link
Ledgers	SAP Help Portal

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