Maintaining Purchase Request Authorized Approvers

Objective

After completing this lesson, you will be able to manage purchase request authorized approvers and limits

Purchase Request Authorized Approvers Overview

A purchase request authorized approver is a user with the standard Purchase Approver role and special approver permissions for limit approval. If your company wants to use limit approval, you will assign each authorized approver an amount limit. The authorized approver can then approve a purchase request if the amount is equal to or less than their assigned limit.

Note

To give an authorized approver an unlimited approval limit, simply enter their approval limit as 999,999,999,999,999.00 in any currency.
Workflows screen showing navigation tabs, the Purchase Request Authorized Approver List subtab selected, a filter and search field, action buttons, and the Global group with an empty approver table.

Configure Purchase Request Authorized Approvers

Review the following steps to learn how to configure purchase request authorized approvers.

Steps

  1. On the Workflows page in Invoice Admin, select the Authorized Approvers tab and then the Purchase Request Authorized Approvers subtab.

    Workflows screen showing navigation tabs, the Authorized Approvers tab and Purchase Request Authorized Approver List subtab highlighted, a filter and search field, action buttons, and the Global group with an empty approver table.

  2. Select the appropriate level within the listed hierarchy and then select New.

    Purchase Request Authorized Approver List screen with hierarchy expanded to item 1001, the filter field highlighted, and the New button highlighted.

  3. Search for the Approver, enter the approval limit, and then select Save.

    New Authorized Approver dialog showing Global group, an approver email entered, an unchecked exception box, an approval limit with currency and amount fields, and Save and Cancel buttons.

Result

The selected approver’s approval limit is saved and visible on the Purchase Request Authorized Approvers sub-tab.

Summary

  • Purchase request authorized approvers have added permissions to approve requests up to their assigned limit.
  • The approver can approve a purchase request when the total amount is equal to or below the set limit.
  • You can assign an unlimited limit by entering 999,999,999,999,999.00 in any currency.
  • Configure authorized approvers by selecting a hierarchy level, adding the approver, and entering the limit.

Reference

TopicLink
Authorized ApproversSAP Help Portal

Learning

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