Maintaining Account Codes

Objective

After completing this lesson, you will be able to describe the functionalities of accounting administration and impacts on the accounting extract in Concur Invoice Professional Edition

Accounting Administration and the Accounting Extract

In Invoice, you can use expense type or account code mapping to support a wide range of accounting system structures, including multiple ledgers and account codes at various levels in the ledger's hierarchy. 

Accounting administration page showing account codes by hierarchy with a list of expense types and codes.

To access Accounting Administration, select Accounting Administration from the Invoice Processing Admin menu.

Accounting Administration screen with a menu on the left and a table of account codes and expense types for SAP on the right.

You can define account codes at any of these levels:

  • Global
  • Ledger
  • Sub-ledger

Only the Unrestricted Invoice Configuration administrator can add segments to the expense account code hierarchy. You must assign an account code at one of the ledger levels to all active expense types; otherwise, users will receive error messages when creating expense entries.​

You can assign multiple account codes to an expense type within a single ledger by using an Account Code Hierarchy. The system searches for the appropriate account code, starting at the lowest level, and moves up the hierarchy until it finds an account code.

Manage Account Codes

Review the following steps to learn how to manage account codes.

Steps

  1. On the Account Codes tab in Accounting Administration, in the left pane, select the appropriate level of the account code hierarchy. The account code values appear in the right pane.

    Accounting Administration page showing ORACLE selected in a hierarchy tree and a table of related account codes and expense types.

  2. In the Account Code column, enter the appropriate account code, and then select Save.

    Accounting Administration page with ORACLE selected, Save button, and Agency Fees account code 1026 highlighted in a table.

Result

The updated account codes are saved and visible in Accounting Administration.

Summary

  • Invoice supports both expense type and account code mapping to accommodate various accounting structures.
  • Only the Unrestricted Invoice Configuration Administrator can add segments top the Account Code Hierarchy.
  • Multiple account codes can be assigned to a single expense type within the ledger using and Account Code Hierarchy.

Reference

TopicLink
Account CodesSAP Help Portal

Learning

SAP FacebookSAP YoutubeSAP LinkedIn