Creating Time Sheet Allotments

Objective

After completing this lesson, you will be able to create a Time Sheet Allotment in SAP Fieldglass.

Time Sheet Allotments

Time Sheet Allotments are used to apply accounting amounts to time sheets for activities or items that fall outside of their regular work hours and/or duties but are not covered by the standard, overtime, and double time rates. These might include things such as housing, cost of living adjustments, daily allotments for meals and transportation as well as pension, insurance, and benefits.

Some Time Sheet Allotments are entered by the worker on the time sheet and some are applied without input from the worker.

For example, if workers are required to be on call for emergencies every other weekend, for those times when they were on call but were not required to work, they would document that time using a Time Sheet Allotment.

A worker's time sheet showing the Time Sheet Allotment fields for both standard time and overtime running from Monday to Sunday.

Navigating the Time Sheet Allotments Admin Object

The Financial Data section of the Admin Menu, the Time Sheet Allotment selection is highlighted.

1	To view a list of time sheet allotments associated to the tenant, select Time Sheet Allotment from the Financial Data section of the admin.

Time Sheet Allotments List page

Time Sheet Allotments are available for customers who have the company configuration Enable Rate Schedule enabled.

Time Sheet Allotment List page, the Time Sheet Allotment Category column, the Interval column, the Minimum Pay Rate column, and the Housing link in the Code column highlighted.

2	The Time Sheet Allotment Category indicates selected rate category for the time sheet allotment.
3	An Interval is the frequency at which the Time Sheet Allotment should be given. The interval controls the Units default value. When a Time Sheet Allotment does not have a time sheet entry, it is applied once per time sheet. This list is established by SAP Fieldglass and cannot be changed.
4	Minimum and maximum Pay and Bill Rates can be entered when the Enter Minimum/Maximum option is selected during the time sheet allotment setup. This will allow the range of rates to be set here. If Populate Using Script is selected, the rates will appear as zero in these columns.
5	To view details of a time sheet allotment, select an appropriate link in the Code column.

Time Sheet Allotment Details page

The details page provides some additional characteristics beyond what was presented on the list page, such as if the allotment is taxable or if the supplier is able to edit the pay and bill rates.

6	If the Enter Minimum/Maximum option is selected during the time sheet allotment setup, the range of pay and bill rates will appear in the Time Sheet Allotment Per Unit field. If Populate Using Script was selected, that would be indicated here instead.

Create a Time Sheet Allotment

As a benefit, WorkingNet, a global manufacturer of data networking equipment, provides a transit reimbursement for days that workers commute into the office.

Here is how you, as the SAP Fieldglass administrator for WorkingNet, would create a Time Sheet Allotment to allow workers to submit for this flat fee on their time sheets.

ExerciseStart Exercise

Summary

Time Sheet Allotments are used to apply various accounting amounts to time sheets for items like housing, cost of living adjustments, meals, transportation, pension, insurance, and benefits. These can be entered by workers or automatically applied.

Key Points:

Worker Input: Some allotments are entered by workers, while others are automatic.
Interval: Frequency at which the allotment is given, controlled by SAP Fieldglass.
Rates Configuration: Minimum and maximum Pay and Bill Rates can be manually entered or populated using a script.

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