Inviting a Supplier

Objectives

After completing this lesson, you will be able to:

  • Create a Supplier Invitation in SAP Fieldglass.

Supplier Invitation

Before Suppliers can perform transactions in SAP Fieldglass, they must be invited by buyer organizations to associate their tenant to the buyer’s tenant. Buyer organizations initiate this process from the Supplier Invitation admin object.

Suppliers will receive invitations to connect to buyer's instances of SAP Fieldglass in their email inboxes.

screenshot of a Supplier Invitation email, which includes a link to create a tenant in SAP Fieldglass

Navigating the Supplier Invitation Admin Object

screenshot of the Supplier section of the Admin Menu, the Supplier Invitation link is highlighted
1To view the list of the supplier invitations that have been sent, select Supplier Invitation from the Supplier section of the admin menu.

Supplier Invitation List Page

The Supplier Invitation List shows all of the supplier invitations that have been sent, listed primarily by the names of the suppliers that they have been sent to.

screenshot of Supplier Invitation List page, the Status column and the link to FinanceHire in the Supplier column are highlighted
2

The Status column indicates where the supplier is in the onboarding process.

  • Canceled indicates that the invitation as canceled by the buyer.
  • Onboarding completed indicates that a Supplier is registered and was added to the buyer’s tenant.
  • Pending Supplier Acceptance indicates that the person who began registration is not the supplier contact. This status will remain until the appropriate supplier contact accepts the invitation.
  • Pending Onboarding indicates that the supplier has begun the registration process but is not fully onboarded.
  • Submitted indicates that the invitation was sent to supplier, who has not yet responded.
3To view the details of a supplier’s invitation, select an appropriate link in the Supplier column.

Supplier Invitation Details Page

Besides contact information, a supplier invitation includes details about the types of services the supplier provides, as well as general payment and invoicing options.

screenshot of re:CrewIT Supplier Invitation Details page emphasizing the Services Provided and Accounting sections
4Service Provided are the types of services the supplier provides. Temp represents Contingent workers.
5Accounting indicates how the supplier will be paid.

Create a Supplier Invitation

WorkingNet has found a new supplier—Code/e.r.—that specializes in providing quality programmers, coders, and software developers. It has decided that it would like to invite that supplier to connect.

As the SAP Fieldglass administrator for WorkingNet, you will need to create a supplier invitation so that Code/e.r. can connect with WorkingNet in SAP Fieldglass.

The Supplier Registers

Suppliers must register in the SAP Fieldglass application in order to connect with buyer tenants and begin performing transactions. Suppliers register either by being invited by buyers, or by creating Storefronts in SAP Fieldglass, which allow buyers to find them.

Watch the video to learn how a Supplier can register in SAP Fieldglass.

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