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cleanFiles/bookmap_SAP_Ariba_Strategic_Sourcing_Navigating_Da_en-US_learning-sap-com_lsc-prod.zip (MMCP-DROPZONE) - 2025-03-31T08:45:04.000Z

Executing Searches

<div id="content"><div class="parentsection"><div class="section"><div tabindex="0"><h3>Searching for Documents</h3></div><p tabindex="0">You can search for various types of projects and documents, including knowledge projects, analytical reports, savings forms, contract workspaces, events, supplier and customer organizations, and SAP Ariba Strategic Sourcing projects. You can also search for project templates.</p><p tabindex="0">Searches can be initiated on the SAP Ariba dashboard directly. The search displays results matching the search terms entered.</p><p tabindex="0">Select the plus icon to learn more about Searches on the SAP Ariba dashboard.</p><div class="iframe-wrapper"><iframe aria-label="" src="/service/media/Searchfordocuments_Interaction/story.html" class="storyline_3"></iframe></div><div class="note"><div class="noteTitle"><span class="noteIcon"><img title="Note" src="/icons/note.svg"></span><span class="noteTitleText">Note</span></div><div class="noteBody"><p tabindex="0">Users must be part of the project team in order for a specific document or project to appear in their searches.</p></div></div></div></div></div>

Project Search

<div id="content"><p tabindex="0">You open the <strong>Search</strong> page by navigating to the dashboard bar, selecting the type of project or document you want to search for, and choosing the search icon, or by choosing the search icon (magnifying glass) in the upper right corner of many pages.</p><p tabindex="0">For a demonstration of performing searches and using search filters, watch this video.</p><div class="kalturaVideoLessonWrapper"><div aria-label="" class="kalturaVideoLessonContainer" data-testid="video" id="1_kfcqa4m4"></div></div></div>

How to use the Search Page

<div id="content"><div class="section"><div class="simulationTile exercise"><div class="content"><span class="simulationLabel">Exercise</span><a href="https://learnsap.enable-now.cloud.sap/pub/mmcp/index.html?show=project!PR_1AD066EB1878F7A0:uebung" target="blank" class="simulationButton">Start Exercise</a></div><div class="simulationImage"><img src="/illustrations/simulation-exercise.svg" alt="" class="no-zoom"></div></div></div></div>

Access a Project from the Dashboard and Navigate Back to the Dashboard

<div id="content"><p tabindex="0">When users run the same search multiple times, they can create <strong>Saved Searches</strong> . You run saved searches directly from their dashboard.</p><p tabindex="0">Select the plus icons below to learn more about the steps to create a Saved Search.</p><div class="iframe-wrapper"><iframe aria-label="" src="/service/media/SavedSearches_Interaction/story.html" class="storyline_3"></iframe></div></div>

Saved Searches Overview

Introducing SAP Ariba Guided Sourcing Projects

SearchingforProjects.mp4

This video covers the search capabilities within the SAP Arriba sourcing application. The SAP Arriba search engine comes with predefined search and filter criteria that will assist the user in locating a project. In today's demonstration, we will see how a user can use these search filters in a situation where the document number and title for the specific project is unknown. Starting your search on the SAP Arriba dashboard is always a good idea if you already know specific details about a project, such as title or document number, or if you are not looking to search for multiple projects at a time. In our case, we would like to find a request for proposal for T-Providers that is owned by Monique Dupont. Unfortunately, we don't have any other details about it. We make sure the correct document type is selected and then type RFP in the search bar and press search. There are several requests for proposal listed here, so to make the search more specific, we use search filters. We click the plus sign to add more filters, and then if we want to remove some of those already displayed there, we click the minus sign. The options menu on the right hand side allows us to add multiple fields at a time and to refine the search. Let's take a closer look at what is available. Under Display only, we can decide whether the search will be performed for projects or for templates only. Users will have to have template-specific permissions to see the results. The Permissions section offers several possibilities. It is best practice to choose projects I own or can manage. The Fields section allows us to add multiple search fields simultaneously by ticking the box next to the desired fields. In our case we will add commodity and event type and then click OK. By default you see a maximum of 100 search results when you search for a project or document, but you can override that limit. Under the advanced options, you can change that limit by selecting Ignore max results limit. Keep in mind that this option is not saved, so it has to be set in each search you run. To exclude document contents from the search, clear the option Include Document Contents in Free Text Search by clicking the option if it is enabled. Search Deleted Projects allows you to find deleted projects. Please keep in mind that the user doing the search has to be the owner of the deleted document and must belong to the deleted document access group. We can use the table options menu on the search results section to sort results. You can sort them by the different columns displayed and you can choose which columns in the search to hide or show. You can also use the group by column options to group together all the results with a particular name, owner, commodity or status. To export the list of search results to a Microsoft Excel file, you can either export all rows in the search or just the current page. Let's return to the initial task of searching for Monique's RFP for tea. Since we know she's the owner, we add her name next to the owner field. We select our name from the list, click done, and then under commodity we search for coffee and tea, and then we click done. Now we hit search, and here is the event that we were looking for.