After the order and receipt of the goods, the receipt and posting of an invoice completes the external procurement process.
Invoice Verification
In the logistics invoice verification, you enter invoices and credit memos and check them for factual, price, and arithmetic correctness. When an invoice is posted, the invoice data is saved in the system and invoice and accounting documents are created. In addition, information is updated in the purchasing document and in accounting.
The functions of the logistics invoice verification do not include the payment or the evaluation of the open liabilities. These are tasks of financial accounting.
Information in a Supplier Invoice
In invoice verification, you initially enter all the relevant data from the supplier’s (creditor’s) invoice, such as gross amount, value-added tax, invoice date, and reference (supplier’s invoice number). If you enter an invoice with reference to a purchase order, the system proposes data from the purchase order and goods receipts for the purchase order (for example, invoicing party, payment terms, and per item the material, the quantity to be invoiced and the expected amount). You can overwrite these proposed values if other values are specified in the supplier's invoice.
If there are discrepancies between the purchase order or goods receipt and the invoice (price or quantity differences for instance), the system warns the user accordingly and, depending on the system settings, blocks the invoice so that it cannot be paid.