The second step of the simple external procurement process is the goods receipt. The goods delivery results from the order of the material from a supplier. Like the purchase order, the goods receipt posting is mapped in the SAP system with a document.
Goods Receipt for Purchase Order
When goods are delivered against a purchase order, it is important that you enter this goods receipt with reference to the purchase order. When you record the receipt of goods, the system suggests all open items from the purchase order. This facilitates both the entry and checking of incoming goods. Among other things, you can check the following:
If the right material has been delivered.
If the right quantity has been delivered, and if there is an over or under delivery.
If perishable goods are within their minimum shelf life (The shelf life expiration date check must be active in this case).
You can enter several goods receipt items against a purchase order item in one operation. This is advisable if the material is delivered in several batches or is distributed to several storage locations.
When you post a goods receipt with reference to a purchase order, the PO histories of the relevant purchasing document items are updated automatically. This enables the buyer to identify outstanding deliveries and urge the vendor to speed things up if necessary.
When you post the receipt of goods into the warehouse, the system generates a material document. This document contains information on the material delivered, the delivered quantity, and the plant and storage location in which the material is put away (placed in storage). If the goods receipt is valuated, an accounting document is generated in addition. This contains details of the accounting effects of the material movement.
