Configuring the Dunning Program

The key for the dunning procedure (for example, 1001).

For each dunning procedure, you determine the dunning interval, and therefore the frequency at which the dunning is to happen. This is the minimum number of days that must elapse after a dunning run, before an account can be dunned again. Enter the interval at which the allocated accounts can be dunned again.

The dunning program stores the date of the last dunning run in the business partner master record. On the basis of this date and the dunning interval, the dunning program determines whether the account should be included in a dunning run. If the required dunning interval has not elapsed, even if the account contains overdue items, the account is not dunned.

Enter the highest dunning level associated with this dunning procedure.

Used when all items at or greater than the listed dunning level are totaled together.

Example: In Germany, court orders can only be served for the amount of overdue receivables that have been dunned at least 3 times.

When you maintain an entry here, the system ascertains whether an account has passed the minimum number of days in arrears. If so, it is included in the current dunning run.

Enter the ‘grace period’ in days which will be added to the due date of an overdue item to determine the items that need to be dunned during the current run.

Enter an interest calculation indicator from the dropdown list, if you want the dunning interest to be calculated.

The Interest Indicator from the Dunning Procedure is used ignoring any entry in the Master Data record. If no Interest Indicator is entered in the Dunning Procedure and this item is selected, no interest will be calculated.

Helps determines the date of the overdue items so that it does not fall on a weekend or a holiday.

This setting determines that Standard Transactions, rather than Special G/L Transactions, are included in the Dunning Procedure. This should be the default setting.

This setting determines of Special G/L transactions should be included in the Dunning Procedure.

If you want to generate dunning notices for accounts that currently have a credit balance, you have to select this option in the dunning procedure. Otherwise, the system will only create dunning notices for account balances that have a debit balance.

This setting uses the entered Dunning Procedure to determine the Form Names when printing dunning notices. Usually the entered dunning procedure will have the same number of levels. If no entry, then the system uses same dunning procedure ID.

The minimum number of days in arrears is set as a default in the system. The system proposes Line Item Grace Periods as the first dunning level. For additional dunning levels, the system adds the dunning interval (measured in days) to the days in arrears of the previous dunning level.

You can specify that interest needs to be calculated for each dunning level.

When the Print all items indicator is selected, you can determine that all other open items are also printed in the dunning notice, in addition to the dunned items, to give the customer/vendor an overview of the whole account balance.

The Print all items indicator has no effect if selections have been made to generate separate dunning notices for each dunning level in a company code. If this is the case, open items that are not yet due, cannot be properly assigned to a dunning notice.

Set for the highest level of dunning. This indicates that a dunning notice is still printed even if no change has been made to the dunning proposal since the last dunning run. A dunning proposal is regarded as changed in the following conditions:

• At least one item has reached another dunning level.
• A new item was included in the dunning notice.
• The dunning level of the account has changed.

To enter a payment deadline for payment of the overdue items in the dunning notice, you can enter the number of days here. These are then added to the date of issue of the dunning run and the system creates the payment deadline, which can be printed on the dunning notice.

If a legal dunning procedure has been entered in the customer/vendor master record, a further dunning notice is usually only sent when further account movements have occurred.

If you wish to send a dunning notice although no further account movements have occurred, select this indicator.

This data specifies whether the dunning notices for a company code are created separately depending on the dunning area rather than the account. In this case, the dunning data in the business partner’s master record is updated according to the dunning area.

In contrast to standard dunning, in which all items at all dunning levels are dunned with one dunning notice, you can use a separate dunning notice with different accompanying texts for each dunning level in an account.

Sort fields maintain sort variants, which arrange your dunning notices and items according to specific criteria.

The sender details contain details about your company, such as the company logo and bank details, in the footer.

A dunning area is an organizational entity or a substructure of a company code. This entity is responsible for dunning.

You have to assign standard texts to a company code. Assigning a standard text to a dunning area is optional. For example, the standard text may contain the text for a letter header, which can include a company logo and a telephone number.

The dunning key indicates that the line item can only be dunned with restrictions or must be displayed separately on the dunning notice.

Dunning block reasons prevent you from dunning accounts and items.

Interest maintains the interest on debit balances. Interest is dependent on currency and time.

Dunning grouping is a grouping key used for document fields with identical contents. For example, financial assets management may be grouped with identical rental agreements.