Correspondence is a mode of communication between your company and the customer or vendor.
As shown in the preceding figure, each account segment consists of several pages with different groups of fields. These can be divided into general data and company code data as follows:
- General Data
- Address
- Control data
- Payment transactions
- Company Code Data
- Account management
- Payment transactions
- Correspondence
- Insurance
- Withholding tax
The following are important fields related to correspondence in the customer and vendor master records:
- Address details:
The Address details field is used to specify the Street/House number, Postal Code/City, and Country fields. The country key contains the information which the system uses to check entries such as the length of the postal code and the bank account number.
- Communication – language:
The Communication – language field can be used to create dunning in the language of the customer by translating the form stored in the system into this language.
- Account statement:
The Account Statement field is used to indicate how often the system will export a periodic account statement for a customer. You can divide customers into groups with different account statement intervals, for example, a group for weekly, and a separate group for monthly account statements.
- Accounting clerk:
The Accounting clerk field is the name that can be used for correspondence (for example, while sending open-item lists).
- Account number at customer:
The Account number at customer field holds the account number that the customer uses for your company code.